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Home My WebLink About2004 05 18 CC MIN SS2004 05 18 CC MIN SSùYPPíCOUNCIL CHAMBER 14403 E. PACIFIC AVENUE BALDWIN PARK. CA 91706 MAY 18. 2004 WEDNESDAY 7:00 P.M. The CITY COUNCIL of the City of Baldwin Park met in SPECIAL SESSION at the above time and place. ROLL CALL Present: Councilmember Marlen Garcia, David Olivas, Bill Van Cleave, Mayor Pro-Tern Ricardo Pacheco, and Mayor Manuel Lozano Also Present: Sid Mousavi, Interim Chief Executive Officer; Mark Kling, Chief of Police; Hennie Apodaca, Interim Finance Director; Shafique Naiyer, Public Works Director; Jack Wong, Interim Community Development Director; Manny Carrillo, Recreation and Community Services Director; Kathryn Tizcareno, City Clerk; and Kathleen Sessman, Deputy City Clerk FY 2004-05 PROPOSED BUDGET WORKSHOP Interim Chief Executive Officer Mousavi stated that the FY 2004-05 proposed budget is being presented to Council for review. He explained that the budget is a result of budget proposals by each department and an administrative review of each proposal in which department heads were directed to maintain their operating costs to within a 1.5% increase over FY 2003-04 Chief Executive Officer Mousavi provided a brief overview of the budget documentation. He stated that the City anticipates significant increases in property and sales taxes totaling $1,056,100. Losses due to State takeaways) are estimated to be $1,465,000 between FY 2004-05. Consequently, the City is not going to see a significant increase in General Fund revenues. Secondly, due to the City's obligations in the Police Officers' Association's current Memorandum of Understanding and the addition of a community building at Barnes Park, the City has taken on additional unavoidable costs totaling $2,094,728. He explained that the combined decrease in revenues and increased expenditures has created a challenge for the City's General Fund. He further stated that this budget will significantly impact the City's operation in FY 2004-05. Staff is revising expenditure requests and identifying revenue enhancements to enable the City to continue its operation without significant impact to residents or businesses within the City. Councilmember Olivas requested the City Attorney research whether it would be possible for the City to borrow or bond against the Vehicle Licensing Fees VLF) funds owed to the City from the State. Councilmember Garcia expressed some concern with the lack of assurances from the State regarding payback. Interim Chief Executive Officer Mousavi directed the Council's attention to the power-point presentation as follows: City of Baldwin Park Fiscal Year 2004-05 Budget Impacts General Fund Revenues Property Tax Revenues Projected to Increase by $290,090 Sales Tax Revenues Projected to Increase by $650,000 BIB] 38244-U01 2004-U02 05-U02 18-U02 CC-U02 MIN-U02 SS-U02 LI1-U03 FO8420-U03 FO35391-U03 DO53268-U03 C4-U03 MINUTES1-U03 9/9/2004-U04 ROBIN-U04 SPECIAL-U05 SESSION-U05 CC-U06 2004 05 18 CC MIN SSùYPPíSpecial Session Minutes May 18, 2004 Page 2 Permit and Building Fees are up $286,100 TOTAL PROJECTED GENERAL FUND REVENUE GAINS FY 2005 $1,226,190 Loss of Vehicle License Fee Revenues in FY 2004 of $960,000 Proposed Loss of General Fund Revenues in FY 2005 of $505,000 Proposed Loss of General Fund Revenues in FY 2006 of $505,000) TOTAL PROJECTED GENERAL FUND REVENUE LOSSES $1,465,000 PROJECTED GENERAL FUND REVENUES FY 2005 $17.018,790 PROJECTED GENERAL FUND TRANSFERS IN $1,022,800 PROJECTED GENERAL FUND TRANSFERS OUT $666,000 PROJECTED GENERAL FUND REVENUES FY 2005 $17,375,590 PROJECTED GENERAL FUND SALARY SAVINGS FY 2004 $631,539 General Fund Expenditures PERS Costs Increase and for 3% 50 in Police Department $1,282,029 Salary Increases for POA effective June 30, 2004 with Costs of $350,000 Proposed Start Up Costs for Barnes Park of $100,000 TOTAL UNAVOIDABLE GENERAL FUND INCREASES FY 2005 $1,732,029 TOTAL GENERAL FUND EXPENDITURES FY 2005 $19,723,223 OPERATING SHORT FALL $2,347,633 In response to a request for clarification regarding the cost increase for 3% 50 in the Police Department the Interim Chief Executive Officer Mousavi stated that the funds are being put aside and will be drawn down in July 2004. Possible Additional General Fund Expenditures Departmental Supplemental Requests for General Funds of $87.552 Employee Salary Increases General Fund Remedies Police Department Revenue Increases Parking Citations $ 95,000 Other Possible Revenue Sources Misdemeanor Criminal Justice Fee $100,000 Councilmember Olivas suggest staff look at making the Misdemeanor Criminal Justice Fee" a term of probation. 911 Dispatch Calls in Error $360,000 Crossing Guard Program $ 38,400 Mayor Pro Tern Pacheco requested that Chief Kling start working with the School District, requested he discuss the monies collected annually by the Baldwin Park Unified School District and having those funds go to the City. BIB] 38244-U01 2004-U02 05-U02 18-U02 CC-U02 MIN-U02 SS-U02 LI1-U03 FO8420-U03 FO35391-U03 DO53268-U03 C4-U03 MINUTES1-U03 9/9/2004-U04 ROBIN-U04 SPECIAL-U05 SESSION-U05 CC-U06 2004 05 18 CC MIN SSùYPPíSpecial Session Minutes May 18, 2004 Page 3 Jail Revenue $ 25,000 30-day towing storage on City Property $240,000 TOTAL POSSIBLE REVENUE INCREASES $763,400 Mayor Pro Tern Pacheco requested that staff research the benefits of the City having their own towing service. He further requested that Chief Kling develop an implementation plan, timeline, cost analysis so that these items can be implemented as soon as possible. Mayor Lozano requested that Chief Kling forward copies of the code regarding jurisdiction of the Baldwin Park Police Department vs. that of the Baldwin Park School District Police Department Councilmember Olivas stated that department directors were directed to find ways to cut administrative cost as well as find possible revenue increases. He inquired why the Police Department did not have anyway to cut administrative cost? Community Development Department Fee Increases Planning Fee $579,857 Building Fee $ 7,500 Code Enforcement Fee $ 7,750 TOTAL POSSIBLE REVENUE INCREASES $595.107 Director Wong suggested increasing all fees and suggested that fees CPI increase annually. Councilmember Olivas stated that department directors were directed to find ways to cut administrative cost as well as find possible revenue increases. He inquired why the Community Development Department did not have anyway to cut administrative cost? Councilmember Garcia expressed her disappointment stating that the Finance Committee was set up to come up with ways to increase revenues, however, none of these ideas presented tonight were researched or implemented until the City was being forced to cut costs and departmental budgets. Public Works Department Cost Reductions $ 53,630 Revenue Increases Permit Fees $ 40,000 Storm Drain Fees $100,000 Traffic Congestion Relief $ 50,000 TOTAL POSSIBLE REVENUE INCREASES $243,630 Councilmember Olivas directed staff to develop an Ordinance that would require developers to cover the costs of repairing street and sidewalk damaged as a result of the construction activities. BIB] 38244-U01 2004-U02 05-U02 18-U02 CC-U02 MIN-U02 SS-U02 LI1-U03 FO8420-U03 FO35391-U03 DO53268-U03 C4-U03 MINUTES1-U03 9/9/2004-U04 ROBIN-U04 SPECIAL-U05 SESSION-U05 CC-U06 2004 05 18 CC MIN SSùYPPíSpecial Session Minutes May 18, 2004 Page 4 Mayor Lozano and Mayor Pro Tern Pacheco requested staff bring back an organizational consolidation supervisory positions chart and that staff start looking at consolidating positions. Recreation and Community Services Department Cost Reductions $ 71,000 Revenue Increases Permit Fees $ 22,000 Storm Drain Fees $ 10,000 TOTAL $103,000 TOTAL POSSIBLE SAVING/REVENUES $1.705,137 Interim Chief Executive Officer Mousavi suggested Council consider leasing out city owned billboards not being used by the City. Councilmember Van Cleave suggested placement of a picture or TV board on Cloverleaf. Following a brief report by Director Carrillo, Council expressed their opposition to cutting services. Council stated cuts should be in staff and consolidation of positions. Councilmember Van Cleave directed staff to research the recreation fees of surrounding cities and research what fees would be required for programs to break even or make a profit. He explained that some of these programs have to start paying for themselves; the city cannot afford to keep subsidizing them. Interim Chief Executive Officer Mousavi stated that a cost analysis of every program and local cities fees would be brought back for council's review. Councilmember Olivas stated he preferred to see fees increased in lieu of cutting programs. He requested staff provide Council with a cost of programs at the May 19, 2004 meeting. Council directed staff to provide them with a re-organization chart; cost analysis of recreation/park programs both proposed and actual. ADJOURNMENT There being no other matters before the Council, the meeting was adjourned at 9:15 p.m. Approved as presented by the Council at their meeting held July 7, 2004. AU^- A^yj<. L^ Kathleen R. Sessman Deputy City Clerk BIB] 38244-U01 2004-U02 05-U02 18-U02 CC-U02 MIN-U02 SS-U02 LI1-U03 FO8420-U03 FO35391-U03 DO53268-U03 C4-U03 MINUTES1-U03 9/9/2004-U04 ROBIN-U04 SPECIAL-U05 SESSION-U05 CC-U06