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Home My WebLink About2004 06 09 CC MIN SS2004 06 09 CC MIN SSùYPPüCITY HALL JUNE 9, 2004 14403 E, PACIFIC AVENUE, 3^ FLOOR, ROOM 307 WEDNESDAY BALDWIN PARK, CA 91706 7:00 P.M. The CITY COUNCIL, COMMUNITY REDEVELOPMENT AGENCY and HOUSING & FINANCE AUTHORITY of the City of Baldwin Park met in SPECIAL SESSION at the above time and place. ROLL CALL Present: Councilmember/Member Marlen Garcia, David Olivas, Bill Van Cleave, Mayor Pro- Tem/Vice-Chair Ricardo Pacheco, and Mayor/Chair Manuel Lozano Also Present: Sid Mousavi, Interim Interim Chief Executive Officer/Executive Director; Stephanie Scher, City Attorney/Agency Attorney; Mark Kling. Chief of Police; Hennie Apodaca, Interim Finance Director; Jack Wong, Interim Community Development and Housing Director; Maria A. Contreras, City Treasurer; and Kathleen Sessman. Deputy City Clerk CONSENT CALENDAR APPROVED A motion was made to approve Consent Calendar Item No. 1 as presented, and as follows: MOTION: Councilmember Olivas SECOND: Councilmember Garcia Carried RESOLUTION REQUESTING DENIAL OF PAROLE TO CONVICTED MURDERER, DANNY SAUL ROSALES Further reading was waived, read by title only and Resolution No. 2004-030 entitled, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, RECOMMENDING THAT PAROLE BE DENIED TO CONVICTED MURDERER, DANNY SAUL ROSALES, CDC-22367," was adopted. REPORTS OF OFFICERS PRESENTATION OF OPTIONS FOR PUBLICATION OF THE NOW Interim Chief Executive Officer Mousavi explained that the City of Baldwin Park is in cooperation jointly with the Baldwin Park Unified School District and the Baldwin Park Chamber of Commerce in the monthly publication of the NOW. He explained that each entity is responsible for editing a minimum of five pages of the twenty-page publication. The three agencies are the front and second page and the calendar page. The Chamber of Commerce typically produces two to three additional pages to accommodate the advertising they sell monthly. Interim Chief Executive Officer Mousavi explained that city staff writes and lays out all articles to be included on the City pages. He explained that over the last few years, the City has taken on the responsibility of laying out the front page and the City is the only entity that consistently translates the articles in the NOW in Spanish. Based on information provided by the Chamber in January 2004, the approximate monthly production costs of the NOW is $6,153.00. He explained that currently, the City pays $2,453.67 per month for the publication as well as $34 in courier fees every third month, which is equivalent to 43% of the monthly production cost of the NOW. He stated that the School District contributes the same BIB] 38244-U01 2004-U02 06-U02 09-U02 CC-U02 MIN-U02 SS-U02 LI1-U03 FO8420-U03 FO35391-U03 DO53271-U03 C4-U03 MINUTES1-U03 9/9/2004-U04 ROBIN-U04 SPECIAL-U05 SESSION-U05 2004 06 09 CC MIN SSùYPPüSpecial Session Minutes June 9, 2004 Page 2 monthly amount as the City for the production of the NOW, while the Chamber contributes the remaining amount, which is approximately $837.00. He stated that the Chamber is responsible for the sale of advertisements in the NOW and receives monthly advertising revenues between $1,200.00 and $1,600.00 per month. Interim Chief Executive Officer Mousavi stated that the City's current agreement with the Chamber for the publication of the NOW expires on June 30, 2004. Coundlmember Olivas stated that this is a great opportunity for the city to provide the community with information regarding city events, projects and updates. He stated that since the city is already doing most of the work and paying over 50% of the cost, the city might as well do their own and have more input and control. Coundlmember Garcia expressed her desire to see the partnership between the three agencies continue and suggested staff renegotiate with the Chamber and the School District by requesting that control of the first and second page be given to the city and requiring costs be a one-third split between the agencies. Coundlmember Van Cleave suggested having the city take control of the NOW, but maintaining the partnership presently between the City, Chamber and School District. He expressed his desire to see the NOW redesigned with use of higher quality materials and possibly more color to make it more appealing. Following lengthy discussion, Coundlmember Olivas directed staff to explore what is needed to have the city take responsibility for the entire paper and produce the newsletter in-house. He further directed staff to explore how best to maintain the partnership between the three agencies, explaining that the Chamber and School District could continue to provide articles for publication. There were no objections FY 2004-05 REDEVELOPMENT AGENCY PROPOSED BUDGET WORKSHOP Member Olivas requested looking into merging Fund No. 281 Low-Moderate Housing Fund) and Fund No. 285 Single Family). He further requested that staff look into the possibility of new project areas as well as whether it would benefit the City to physically merge project areas. There were no objections FY 2004-05 HOUSING & FINANCING AUTHORITY PROPOSED BUDGET WORKSHOP Members directed Interim Executive Director Mousavi to re-design the City's policy regarding awarding Section 8 certificates to make it more efficient and cost effective. Chair Lozano and Vice-Chair Pacheco requested staff research whether it would be beneficial to the city to provide Section 8 services to Baldwin Park residents only and requested a report be provided for their review. Vice-Chair Pacheco requested the report include actual figures and supporting documentation. Member Van Cleave stated that Housing Authority expenses need to be audited and justified. He requested a closed session be scheduled to discuss this matter. BIB] 38244-U01 2004-U02 06-U02 09-U02 CC-U02 MIN-U02 SS-U02 LI1-U03 FO8420-U03 FO35391-U03 DO53271-U03 C4-U03 MINUTES1-U03 9/9/2004-U04 ROBIN-U04 SPECIAL-U05 SESSION-U05 2004 06 09 CC MIN SSùYPPüSpecial Session Minutes June 9, 2004 Page 3 After a brief discussion, staff was directed to look into possible reductions in the following areas: office space and building maintenance, reorganization of staff and/or reallocation of salaries and benefits and maintenance and operations. Staff was further directed to evaluate the expenses for the Housing Authority and recommend a balanced budget for adoption on June 16, 2004. There were no objections. RESOLUTION AUTHORIZING TRANSFER OF SECTION 8 ADMINISTRATIVE FEE RESERVES A motion was made to waive further reading, read by title only and adopt Resolution No. HA 2004-003 entitled. A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF BALDWIN PARK, AUTHORIZING STAFF TO TRANSFER PROGRAM ADMINISTRATIVE FEE RESERVES." MOTION: Chair Lozano SECOND: Member Garcia Carried ADJOURNMENT There being no other matters before the Council/Agency, the meeting was adjourned at 9:30 p.m. Approved as presented by the Council/Agency at their meeting held July 7, 2004. a^Udj e^ Af^^^r} a^^ thieen R.^Sessman Deputy City Clerk J^^^ 2^^, Hennie Apodaca Agency Secretary BIB] 38244-U01 2004-U02 06-U02 09-U02 CC-U02 MIN-U02 SS-U02 LI1-U03 FO8420-U03 FO35391-U03 DO53271-U03 C4-U03 MINUTES1-U03 9/9/2004-U04 ROBIN-U04 SPECIAL-U05 SESSION-U05