HomeMy WebLinkAbout2004 12 15 CC MIN SM2004 12 15 CC MIN SM p CITY OF BALDWIN PARK
SPECIAL MEETING
City Council, Community Development
Commission, Housing & Financing
MINUTES
WEDNESDAY, DECEMBER 15, 2004
Room 307; 5:30 P.M.
11403 E. Pacific Avenue
Baldwin Park. CA 91706
Manuel Lozano, Mayor/Chair
Ricardo Pacheco, Vice-Chair Marten Garcia, Member David J. Olivas, Member Bill Van Cleave, Member
Maria Contreras, City Treasurer Kathryn Tizcareno, City Clerk
The CITY COUNCIL, COMMUNITY DEVELOPMENT COMMISSION, HOUSING
AUTHORITY AND FINANCING AUTHORITY of the City of Baldwin Park met in SPECIAL
SESSION at the above time and place.
ROLL CALL
Present: Members: Marlen Garcia. David J. Olivas, Bill Van Cleave arrived at 6:10 p.m.),
Vice-Chair Ricardo Pacheco and Chair Manuel Lozano
Also Present: Sid Mousavi, Interim Executive Director; Stephanie Scher, Attorney; Hennie
Apodaca, Interim Finance Director; Kara Bouton, Assistant to the Chief Executive Officer;
Shafique Naiyer, Public Works Director; Mark Kling, Chief of Police and Rosemary M.
Ramirez, Chief Deputy City Clerk
PUBLIC COMMUNICATIONS
Dolores Holguin, resident, spoke regarding potential unauthorized construction by the Valley
County District on city's public right-of-way at 14978 Ramona Boulevard. Mayor Pro Tern
Pacheco requested that this matter be deferred to staff with a request to provide City Council
with an update via the weekly status report. There were no objections.
REPORTS OF OFFICERS
2004-05 MID-YEAR BUDGET WORKSHOP
Interim Chief Executive Officer Mousavi gave a brief overview of the budget in a Powerpoint®
presentation format as follows:
AUDITED FUND BALANCES
Budgeted
Fund Balance
Fund# Fund Name 6/30/2004 Variance
Audited
Fund Balance
6/30/2004
100 GENERAL FUND *
101 CRA CLEARING
102 HOUSING CLEARING
103 AB 1693
104 MRB PRINCIPAL & INTEREST
105 TRAP OFFICER
106 PROP 172
107 OIL RECYCLING GRANT
108 SUMMER LUNCH PROGRAM
109 AIR QUALITY MANAGEMENT
110 TRAFFIC SAFETY
2,455,201
100,831
6,500
65,422
354,631
4.040)
185,042
1,007.967
2,891,587
3,287)
632
122,616
188,571
93,975
389,927
3,324
22,178)
255,768
1.072.861
436,386
3,287)
632
21.785
182,071
28,553
35,296
3.324
18,138)
70.726
64,894
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2004 12 15 CC MIN SM p CITY OF BALDWIN PARK SPECIAL MEETING
City Council, Community Development Commission
Finance Authority and Housing Authority Minutes
WEDNESDAY, DECEMBER 15, 2004
COUNCIL CHAMBER, 7:00 PM
111 SLES FUND AB3229) 500 314 186)
112 FEDERAL ASSET FORFEITURE 244.796 392,650 147,854
113 SURFACE TRANS PROGRAM 449,119 119.557) 568.676)
114 GAS TAX 1,006,613 1.090,080 83.467
115 STATE ASSET FORFEITURE 120,678 130.683 10.005
116 BICYCLE AND PEDESTRIAN
117 PROPOSITION A 320,032) 360,181) 40,149)
118 PROPOSITION C 661,970 893,630 231.660
119 E.D.A. 1,033,701 1,395,553 361,852
120 C.D.B.G. 70,000) 230,000 300.000
121 STREET LIGHT AND LANDSCAPE 494,970 454.943 40.027)
122 HOME PROGRAM
123 ASSESSMENT DISTRICT 27,120 202,074 174,954
126 PROP A PARKS 201,886) 276,805) 74,919)
127 PARKS MAINTENANCE DISTRICT 481,225) 442.986) 38,239
129 AB939 INTEG. WASTE MANAGEMENT 43,921) 178.674 222,595
130 FLEET SERVICES 364,187) 88.018) 276,169
131 INFORMATION SERVICES 379.770 563,428 183,658
132 INTERNAL INSURANCE 834,433) 1.492.256) 657,823)
133 RESIDENTIAL DEVELOPMENT FEE 2,742 48,236 45,494
135 TRAFFIC CONGEST. RELIEF 96,030 210.398 114.368
136 ENERGY CONSERVATION ** 157.557 131,710 25,847)
137 LOCAL LAW ENFORCEMENT 20.394 20.394
138 STATE TRANS STIP 17,808 17,808
139 GRANTS FUND 502.275) 502,275)
TOTALS 6.531.436 7.672.293 1.140,857
PROJECTED GENERAL FUND REVENUES
Revenue By Type General Fund 2004-05 Approved Budget YTD4 10/31/04 Actual 6 Months 12/31/04 2004-05 Estimated
Projected % Budget %
Property Taxes 2.396.000 174,983 850,000 35% 2,425,100 101%
Sales Taxes 4.700,000 1,251,775 1,877.660 40% 5.136.000 109%
Transient Occupancy Tax 230,000 84.790 127.190 55% 225,100 98%
Franchise Tax 850,000 622,424 700,000 82% 872.810 103%
Utility Users Tax 2.300,000 709.141 1.418,280 62% 2,323,000 101%
Business License Tax 386,250 119.640 179.460 46% 386,250 100%
Licenses & Permits * 687,100 282.018 423,030 62% 693.970 101%
Uses of Money and Property 101,500 26.890 40,340 40% 102,520 101%
Vehicle Licensing Fees 3,803,000 599.162 1,900.000 50% 3,800.000 100%
Other Intergovernmental 18,400 0% 18.400 100%
Charges for Services 3.146.830 612,163 730,000 23% 2,550.430 81%
Miscellaneous 151,000 4,139 6.210 4% 151,000 100%
Sub-total 18,770,080 4.487,125 8,252,170 44% 18,684,580 100%
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2004 12 15 CC MIN SM p CITY OF BALDWIN PARK SPECIAL MEETING
City Council, Community Development Commission
Finance Authority and Housing Authority Minutes
WEDNESDAY, DECEMBER 15. 2004
COUNCIL CHAMBER. 7:00 PM
Transfers-fn
CDBG Graffiti Removal) 70,000 70,000) 0% 0%
Traffic Safety 872,000 0% 872,000 100%
Residential Development Tax 71.800 0% 71,800 100%
SLEF AB3229 116,000 1.900 0% 117.900 102%
Prop 172 371,493 0% 371,493 100%
TRAP 93.975 93.975
STIP
Sub-total 1,501,293 25,875 0% 1,527.168 102%
Totals 20.271,373 4.513,000 8,252,170 41% 20.211,748 100%
* Business License appplication fee revenue includes estimated $31,800
NEW REVENUE STATUS
Approved
Adjusted
Police Department
Parking Citations $95.000 $95,000
Misdemeanor Criminal Justice Fee $100,000 $0
911 Dispatch Calls in Error $360.000 $0
Crossing Guard Program $38,400 $12,000
Jail Revenue $25,000 $10,000
30 Day towing storage on city property $240,000 $0
Franchise Fees Towing Agreement) $25.000 $25.000
Total $883.400 $142.000
Finance
Business License Fees $31.800 $31,800
Total $31,800 $31,800
Community Development
Planning fees $334.857 $186,000
General Plan $65.000 $85,000
Building $7,500 $107,500
Code Enforcement $7,750 $7.750
Park Land Fees Quimby) * $140,000 $50,000
Public Art Fee Fund * $40,000 $140,000
Total $595,107 $576.250
Public Works
Permit Fees $40,000 $25.000
Storm Drain Fees $100.000 $50.000
Traffic Impact Fees $50,000 $25,000
Total $190.000 $100,000
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2004 12 15 CC MIN SM p CITY OF BALDWIN PARK SPECIAL MEETING WEDNESDAY, DECEMBER 15, 2004
City Council. Community Development Commission COUNCIL CHAMBER. 7:00 PM
Finance Authority and Housing Authority Minutes________________________
Recreation and Community Services
Recreation Fees
$22,000
$22,000
Total $22,000 $22,000
* These funds have restricted uses and are not allocated to the General Fund
COST RECOVERY OPPORTUNITIES
Business License Enforcement
Increased Transit Fares
Miscellaneous Fees
Advertising Revenue
o Bus Shelters
o Billboards
o Metrolink
o Buses
Improved Enforcement/Red Light Traffic Cameras
TOTAL
$300.000
$ 50.000
$ 50,000
$300,000
$ 82.000
$782,000
PROJECTED MID-YEAR EXPENDITURES
General Fund Special Revenue Funds
Total
Department 2004-05 Approved Budget 6 Months 12/31/04 Projected % 2004-05 Approved Budget 6 Months 12/31/04 Projected % 2004-05 Approved Budget 6 Months 12/31/04 Projected %
Administration 794.819 416.050 52% 2,227.004 1,221,690 55% 3,021.823 1,637,740 54%
Finance 579.420 228.380 39% 1.445.025 574.320 40% 2,024,445 802,700 40%
Police 13,070,850 5,641,650 43% 541,330 128,748 24% 13.612,180 5.770,398 42%
Housing & Comm. Dev. 971,180 396,210 41% 4,124,820 716.460 17% 5,096.000 1,112,670 22%
Public Works 1,392,620 619.930 45% 13,640,500 3,353,390 25% 15,033.120 3,973,320 26%
Recreation & Comm Svcs. 1,961,440 834,580 43% 506.890 284,760 56% 2,468,330 1.119,320 45%
Non-Departmental 812.300 61.280 8% 163.176 62,760 38% 975,476 124,040 13%
TOTAL 19.582,629 8.198,090 42% 22.648.745 6.342,108 28% 42,231,374 14.540,188 34%
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2004 12 15 CC MIN SM p CITY OF BALDWIN PARK SPECIAL MEETING WEDNESDAY. DECEMBER 15. 2004
City Council, Community Development Commission COUNCIL CHAMBER, 7:00 PM
Finance Authority and Housing Authority Minutes
PROPOSED NEW PROGRAMS
New CNG Vehicles and Fueling Station
Grant $ 63,000
AB2766 $118,733
Family Service Center Grading and Drainage Improvements $108,325
Program Increases CDBG) $430.000
o Neighborhood Pride $ 20,000
o Commercial Rehab Program $370.000
o Residential Rehab Program $ 40.000
Community Development Reorganization $ 44.052
Administrative Services $ 50,000
TOTAL $813,710
PROPOSED BUDGET REVISIONS
Department
Adjustments General Adjustments Special Rev Department to the Fund to the Spec Fund General Fd Budget Revenue Fd Budget
Administration 6,Q07 Finance Police 100,507} Housing & Community Dev 21,121 Public Works 27,600 Recreation & Comm. Serv Non-Departmental Total 45,179) 801,426 579.420 12,970,343 992,301
1,420,220 1,961,440 812.300 19.537.450 56,051563,074 164,644)454.481 2,283.055 1,445,025. 330 4,687,89413.475.856 506,890 163,176 23.103.226
Administration Finance J3.607 801,426 579.420 56,051 2,283.055 1.445.025
Police 100,507} 12,970,343 541,330
Housing & Community Dev 21,121 992,301 563,074 4,687,894
Public Works 27,600 1,420,220 164,644) 13.475.856
Recreation & Comm. Serv 1,961,440 506,890
Non-Departmental 812.300 163,176
Total 45,179) 19.537.450 454.481 23.103.226
PROJECTED ANNUAL EXPENDITURES
General Fund Special Revenue Funds
Total
Department 2004-05 Approved Budget 6 Months 12/31/04 Projected % 2004-05 Approved Budget 6 Months 12/31/04 Projected % 2004-05 Approved Budget 6 Months 12/31/04 Projected %
Admin. 794,819 801.426 101% 2,227,004 2,283,055 103% 3,021.823 3,084,481 102%
Finance 579.420 579,420 100% 1.445.025 1.445,025 100% 2,024,445 2,024,445 100%
Police 13.070.850 12,970,343 99% 541.330 Page 5 541,330 100% 13.612.180 13,511,673 99%
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2004 12 15 CC MIN SM p CITY OF BALDWIN PARK SPECIAL MEETING
City Council, Community Development Commission
Finance Authority and Housing Authority Minutes
WEDNESDAY, DECEMBER 15, 2004
COUNCIL CHAMBER, 7:00 PM
Housing & Comm. Dev. 971,180 992,301 102% 4,124.820 4,687,894 114% 5,096.000 5.680.195 111%
P/Works 1,392,620 1,420,220 102% 13.640,500 13,475,856 99% 15,033,120 14,896.076 99%
Rec& Comm Svcs. 1,961,440 1,961,440 100% 506,890 506,890 100% 2,468.330 2.468.330 100%
Non-Depart. 812,300 812.300 100% 163,176 163.176 100% 975,476 975,479 100%
TOTAL 19,582,629 19,537,450 100% 22.648,745 23,103,226 102% 42,231,374 42,640,676 101%
ADJUSTED FUND BALANCES
Fund # Fund Name Audited Fund Balance6/30/2004 Revenues Expenditures Transfers In Out Proj. Fund Balance6/30/2005
100 GENERAL FUND 2,891,587 18,684,580 19,537,450 1,527,168 666.000 2.899.885
101 CRA CLEARING 3,287) 1,136,651 1.133.364
102 HOUSING CLEARING 632 679,547 680,179
103 AB 1693 122.616 77,700 156,412 43.904
104 MRBP&I 188,571 188,571
105 TRAP OFFICER 93,975 93,975
106 PROP 172 389,927 258,340 227,138 371,493 49,636
107 OIL RECYCLING GRANT 3,324 84,450 71,000 16.774
108 SUMMER LUNCH PROGRAM 22.178) 232,140 229,962 20,000
109 AIR QUALITY MGMT 255,768 105,500 287,919 73.349
110 TRAFFIC SAFETY 1,072,861 856,100 56,666 872.000 1,000,295
111 SLES FUND AB3229) 314 117,900 117,900 314
112 FED ASSET FORFEITURE 392,650 49.500 87,666 354.484
113 SURFACE TRANS PROGRAM 119.557) 294,000 174.443
114 GAS TAX 1,090,080 1,577.600 1,878.505 789,175
115 STATE ASSET FORFEITURE 130,683 20.300 150,983
116 BICYCLE AND PEDESTRIAN 70,000 70,000
117 PROPOSITION A 360,181) 1,855.800 1,808,561 312,942)
118 PROPOSITION C 893,630 863,900 1,354,493 403,037
119 E.D.A. 1,395.553 188,000 414.613 1.168.940
120 C.D.B.G. 230,000 3,766,852 3,766,852 230,000
121 STREET LIGHT & LANDSCAPE 454,943 1,438.400 1,824,442 68,901
122 HOME PROGRAM 1,816,170 1,604,133 212,037
123 ASSESSMENT DISTRICT 202,074 124,600 65,000 261,674
126 PROP A PARKS 276,805) 85,000 96,461 288,266)
127 PARKS MAINT DISTRICT 442,986) 545,000 1,157.880 510.000 545,866)
129 AB939 INTEG. WASTE MGMT 178,674 215,100 300,270 93,504
130 FLEET SERVICES 88,018) 1,077,600 1.301.596 312,014)
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CITY OF BALDWIN PARK SPECIAL MEETING
City Council. Community Development Commission
Finance Authority and Housing Authority Minutes
WEDNESDAY. DECEMBER 15, 2004
COUNCIL CHAMBER. 7:00 PM
INFORMATION SVCS 563,428 849,080 946,701 465,807
INTERNAL INS 1,492,256) 1,055,000 1,616,240 2.053,496)
RESIDENTIAL DEV FEE 48,236 71.400 71,800 47.836
TRAFFIC CONGT RELIEF 210,398 210,398
ENERGY CONSERVATION 131,710 132,000 136,000 399.710
LOCAL LAW ENFORCEMENT 20,394 20,394
STATE TRANS-STIP 17,808 17,808
GRANTS FUND 502,275) 2,084,607 1,582,332
PARK LAND FEES 150,000 150,000
PUBLIC ART FEES 40,000 40,000
TOTAL 7.672,293 40,602,817 42.640,676 2,193,168 2.193,168 5,634.434
FUND BALANCE SUMMARY
Fund Balance 2004/05 Mid-Year Amended
6/30/2004___Budget Adjustments Budget
Fund Balance
6/30/2005
General Fund 2.891.587 19.582,629 45,179) 19.537.450
P^ISLBQY®.""®?^ l.78^706--22.^48'745 454.481 2^03.226^
Total 7.672.293 42,231.374 409.302 42.640,676
2,899,885
2.734.549
5.634,434
DISCUSSION
A discussion was held regarding the designation of reserves under the General Fund. The
funds designated will be reserved for unforeseen expenditures, emergencies and other
contingencies. The amount to be reserved for FY 2004-05 is $901,741. which represents 5%
of the General Fund operating budget. During the 2003-04 budget process, this amount was
reserved in the Traffic Safety Fund. Staff is recommending an operating reserve transfer
from the Traffic Safety Fund to the Reserve Fund.
It was further noted that the mid-year budget will be amended to include the Police
Management Employees' Association salary adjustments effective January 2. 2005, the
addition of the Assistant Chief Executive Officer position, the reclassification and
reorganization of the Community Development Department as well as other administrative
support staff.
Interim Chief Executive Officer Mousavi informed the Council that the recommended
amendments to the budget would go before the Council for consideration of approval at there
meeting to be held January 19, 2005. There were no objections.
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2004 12 15 CC MIN SM p CITY OF BALDWIN PARK SPECIAL MEETING WEDNESDAY, DECEMBER 15, 2004
City Council, Community Development Commission COUNCIL CHAMBER, 7:00 PM
Finance Authority and Housing Authority Minutes________________________
ADJOURNMENT
There being no other matters before the Council/Agency, the meeting was adjourned at 6:59
p.m.
Approved as presented by the Council/Commission/Board/Authority at their meeting held
March 16.2005.^
Rosema^Ml Rarpirez, CMC
Chief Deputy City Clerk
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