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HomeMy WebLinkAbout1996 11 06 CC MIN1996 11 06 CC MINòw @˜|_ CC MIN NOV 6 1996[Þ›[H¤ 8 REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CITY HALL 14403 EAST PACIFIC AVENUE, WEDNESDAY, NOVEMBER 6, 1996 The City Council of the City of Baldwin Park met in regular session in the Council Chambers at at 7:00 p.m. ROLL CALL PRESENT: COUNCILMEMBERS LOWES, LOZANO, MUSE, AND MAYOR VARGAS ALSO PRESENT: City Attorney Bower, City Manager Yeats, Acting Chief of Police Kies, Dir. of Public Works Mousavi, Dir. of Rec/Community Services Nunez, City Treasurer Montenegro, Deputy City Clerk Branek, and City Clerk Gair 00 PRESENTATION Mayor Vargas read the Proclamation declaring the month of November as Family Literacy Month" and presented it to Stephanie Clark Ochoa. ORAL COMMUNICATION Mayor Vargas declared Oral Communications open and invited those wishing to speak on any subject to come forward. Sally Wieck, 4130 Cutler, invited Council to participate in the annual Community Thanksgiving Dinner on Wednesday, November 27th. Larry Walton is co-chair and volunteers are needed to help cook, serve and donate food for the dinner. The volunteers will begin set up at 10:00 a.m. and dinner will be served at 5:00 p.m. Dinner will be served to each volunteers family if they are present. She further stated that the committee has requested no campaigning. Carol Anderson, Waste Management, stated that Waste Management participated in the 4Oth Anniversary celebration. They were able to answer many questions pertaining to the new trash pickup. She stated that she has met with staff working on the transitional period and January 31st will be the first automated service. BIB] 37175-U01 CC-U02 MIN-U02 NOV-U02 6-U02 1996-U02 LG1-U03 LI1-U03 FO3433-U03 FO3447-U03 FO3515-U03 DO3516-U03 C4-U03 MINUTES1-U03 10/11/2001-U04 ADMIN-U04 BIB] 37260-U01 1996-U02 11-U02 06-U02 CC-U02 MIN-U02 LG1-U03 LI1-U03 FO3433-U03 FO3447-U03 DO3516-U03 C4-U03 MINUTES1-U03 10/11/2001-U04 ADMIN-U04 CITY-U05 COUNCIL-U05 MINUTES-U05 1996 11 06 CC MINòw @˜|_ CC MIN NOV 6 1996[Þ›[H¤ 8REGULAR MEETING OF THE CITY COUNCIL PAGE NO.2' OF THE CITY OF BALDWIN PARK NOVEMBER 5, 1996 Larry Walton, 3502 Big Dalton, thanked those that will volunteer for the Community Thanksgiving Dinner. He requested clarification on the election measures pertaining to the positions of City Treasurer and the City Clerk. He asked who proposed that the two positions be changed to appointed and if a person is elected in March would the appointive positions begin in the year 2001. Candy Carmichael, 4341 Cutler, stated that she previously requested the red zone be reassessed at the rear of the Community Center and staff informed them that their request had been denied, because during the morning hours before the pool or the Community Center is open there is sufficient parking. The parking fills up during the day and during the evening rush hour. The Public Works Department requested the Police Department to enforce the law pertaining to the red zone and to cite those in violation. She appealed to the Council for some compromise which would allow parents to pick up their children at the Community Center. Miguel Garcia, 1872 Calino, stated that he has a problem with a neighbor who calls the police on his children that play in the street, and about the music he plays. The neighbor lives at 1886 Calino, but the complainant does not own the house and he does drugs. He further stated that he is trying to support his family, and that two years ago he had a heart attack. Mr. Garcia also stated that he buys cars, fixes them at his home to sell and that he was recently stopped from auto repair at his home by Code Enforcement. Tom Pack, owner of Sequel Contractors, 12240 Woodruff, Downey, stated that Sequel was the lowest responsive bidder for the Baldwin Park Boulevard Street Reconstruction Project, because the low bidder did not bid the right unit. By rebidding the job, the other bidders will see their unit prices, and Sequel feels that they are already the lowest responsive bidder on the job and that the job should be awarded to Sequel. Able Majonellas, co-owner of Sequel Contractors, asked that Council look at the facts on how the bids were presented, and that if Sequel is not awarded this lob they would be penalized for someone else's mistake. Martha Flores, 4748 Phelan, stated that they represent the Geddes School parents. She stated there has been a lot of traffic with cars speeding on Phelan, there is a lack of signs and a need for a crosswalk. If possible, have signs posted, a crosswalk installed, and a police officer pass by during the hours that children are being picked up. Hector Gallesia, 4118 Mayland, stated that the street needs to be repaired, that he has lived there for 12 years, and nothing has ever been done to the street. There being no other speakers, Mayor Vargas declared Oral Communications closed. BIB] 37175-U01 CC-U02 MIN-U02 NOV-U02 6-U02 1996-U02 LG1-U03 LI1-U03 FO3433-U03 FO3447-U03 FO3515-U03 DO3516-U03 C4-U03 MINUTES1-U03 10/11/2001-U04 ADMIN-U04 BIB] 37260-U01 1996-U02 11-U02 06-U02 CC-U02 MIN-U02 LG1-U03 LI1-U03 FO3433-U03 FO3447-U03 DO3516-U03 C4-U03 MINUTES1-U03 10/11/2001-U04 ADMIN-U04 CITY-U05 COUNCIL-U05 MINUTES-U05 1996 11 06 CC MINòw @˜|_ CC MIN NOV 6 1996[Þ›[H¤ 8REGULAR MEETING OF THE CITY COUNCIL PAGE NO. 3 OF THE CITY OF BALDWIN PARK NOVEMBER 6,1996 In response to Candy Carmichael, Mayor Vargas stated that Council wanted the parking expanded and the problems resolved at the Community Center. He further apologized to the parents for any inconvenience in picking up their children at the Community Center. He directed staff to address the problems and parking situation at the Community Center. In response to Larry Walton, City Clerk Gair stated that changing the elected position of City Clerk and City Treasurer has been discussed in staff meetings, in Study Sessions, and Team Building sessions for over two years. At one time the measures were almost consolidated with the County election. The point of it is, to appoint people with professional skills for a very technical jobs, it would be difficult today for someone without experience to supervise all the duties performed by City Clerk and staff. If candidates run for the Office of City Clerk or City Treasurer, in March, and the voters approve both positions or one position to become appointive that candidate that sought one of the offices, will not be seated. The incumbents, if the voting public changes the position to appointive, will simply finish Out their terms to March 11, 1997, and then would no longer serve in an elective position. The appointed position of Treasurer would be done by the City Manager or the Director of Administrative Services who does that work now. She further stated that the appointed certified position of City Clerk, City Clerk Gair has been appointed to that position since 1984. The elected position of City Treasurer and City Clerk would not continue to 2001. Mayor Vargas stated that more policing by the School Police needs to be done at Geddes. He directed staff to meet with the parents from Geddes and to look into the traffic problems at the school. Zoo- CONSENT CALENDAR The Consent Calendar consisted of the following: 1. Approval of Certificate of Posting for November 6,1996 2. Approve Minutes: Regular Meeting: October 2, 1996 and October 16, 1996 3. Waive Further Reading and Adopt RESOLUTION NO. 96-91 ALLOWING CLAIMS AND DEMANDS AGAINST THE CITY OF BALDWIN PARK 4. Deny Claims Against the City Douglas Murray BIB] 37175-U01 CC-U02 MIN-U02 NOV-U02 6-U02 1996-U02 LG1-U03 LI1-U03 FO3433-U03 FO3447-U03 FO3515-U03 DO3516-U03 C4-U03 MINUTES1-U03 10/11/2001-U04 ADMIN-U04 BIB] 37260-U01 1996-U02 11-U02 06-U02 CC-U02 MIN-U02 LG1-U03 LI1-U03 FO3433-U03 FO3447-U03 DO3516-U03 C4-U03 MINUTES1-U03 10/11/2001-U04 ADMIN-U04 CITY-U05 COUNCIL-U05 MINUTES-U05 1996 11 06 CC MINòw @˜|_ CC MIN NOV 6 1996[Þ›[H¤ 8REGULAR MEETING OF THE CITY COUNCIL PAGE NO. 4 OF THE CITY OF BALDWIN PARK NOVEMBER 6,1996 5. Waive Further Reading and Adopt RESOLUTION NO.96-92 APPROVING PROGRAM SUPPLEMENTAL 024 TO LOCAL AGENCY-STATE AGREEMENT NO.07-5323 FOR THE BALDWIN PARK BOULEVARD IMPROVEMENTS 6. Waive Further Reading and Adopt RESOLUTION NO.96-93-APPROVING PROGRAM SUPPLEMENT NO. 025 TO LOCAL AGENCY-STATE AGREEMENT NO.07-5323 FOR MERCED BRIDGE WIDENING PROJECT 7. Approve Award of Contract Construction of Modification Ramona Boulevard Median for Access to President's Plaza 13310-13334 Ramona Blvd. CIP 626 E.C. Construction 8. Approve Amended Helicopter Agreement City of Glendora 9. Approve Award of Contract Purchase of Dump Truck, Passenger Van, Pick-up Trucks etc. Reynolds Buick(GMC 10. Approve Appropriation of Funds Replacement of Inoperable Radio Receiver 11. Approve Agreement Lease of Two Copiers OCE Inc. 12. Approve Award of Contract Baldwin Park Boulevard Francisquito Avenue to Merced Avenue) Street Reconstruction Project CIP 604 Federal Project No. STPL-5323(004) Excel Paving. Mayor Vargas requested item No.12 be removed for separate consideration. It was moved and seconded to approve Items No. 1-11 of the Consent Calendar. M/S/C: LOWES/LOZANO. There were no objections. Director of Public Works Mousavi requested Council reject all bid proposals submitted for the construction of Baldwin Park Blvd. and Francisquito Avenue and Merced Avenue, CIP 604. He explained the bidding process and that five bids were received. Excel Paving Company was the apparent lowest responsible bidder. However, when staff checked the unit prices, it was noticed that bid item no.5 at an estimated quantity of 1,172 tons rather than the correct amount of 1,472 tons. If the quantity is corrected the bid price would be $415,110.60, as a result the second bidder Sequel Contractors, Inc. at BIB] 37175-U01 CC-U02 MIN-U02 NOV-U02 6-U02 1996-U02 LG1-U03 LI1-U03 FO3433-U03 FO3447-U03 FO3515-U03 DO3516-U03 C4-U03 MINUTES1-U03 10/11/2001-U04 ADMIN-U04 BIB] 37260-U01 1996-U02 11-U02 06-U02 CC-U02 MIN-U02 LG1-U03 LI1-U03 FO3433-U03 FO3447-U03 DO3516-U03 C4-U03 MINUTES1-U03 10/11/2001-U04 ADMIN-U04 CITY-U05 COUNCIL-U05 MINUTES-U05 1996 11 06 CC MINòw @˜|_ CC MIN NOV 6 1996[Þ›[H¤ 8REGULAR MEETING OF THE CITY COUNCIL PAGE NO. 5 OF THE CITY OF BALDWIN PARK NOVEMBER 6, 1996 $412,696.40 becomes the low bidder. Staff recommended rejecting all bids received at 11:00 a.m. on October 23, 1996 for the Baldwin Park Reconstruction Project, CI P 604 and authorize staff to re-advertise the project for new bids. In response to Councilmember Lozano, Director Mousavi stated that the bids would be re-bid and Sequel would have the opportunity to rebid again. Mayor Vargas stated that it was unfair to be penalized for others mistakes and since Sequel is the lowest bidder and that all the legal options need to be reviewed. That legal input needs to be received and if there is no legal reason for not awarding the bid, it is his recommendation to award the bid to the lowest bidder Sequel). It was moved and seconded to award the bid to the lowest bidder without re-bidding and continue Item No.12 to next meeting. M/S(C: VARGAS/LOWES. There were no objections. 00- PUBLIC HEARING Mayor Vargas Introduced the Public Hearing pertaining to the Consideration to the Police Department pursuing grant funding through State Assembly 3229; Citizens Option For Public Safety COPS). A prerequisite to soliciting these funds was that the Police Department submit to Council a plan for expenditure of funds. Captain Bennett stated that staff discussed the priority issues of the Police Department's current and long range plans, goals and needs. Technology was identified to be a high priority. Staff was notified that the City would be awarded $171,036.73 in Assembly Bill 3229 monies on October 18,1996. The proposed plan for the expenditures of the grant monies were: 1) Purchase of 65 Computer Notebooks for use by Police Patrol and Detective personnel at a cost of approximately $78,000; 2) Purchase of 28 Vehicle Computer Links for Vehicles at a cost of approximately $3,500; and $89,500 as partial cost for the reconfiguration of the Communications Center to accommodate new equipment. Staff recommended: 1) Conducting a Public Hearing relative to the plan for expenditures of the Citizens Option For Public Safety COPS) Grant funds; and 2) Following the Public Hearing, approve expenditures from these monies as outlined. Mayor Vargas declared the Public Hearing open and invited those wishing to speak pertaining to the grant funding for Citizens Option For Public Safety COPS) to come forward. Bill Van Cleave, 13232 Emery, stated that lap top computers are essential for the BIB] 37175-U01 CC-U02 MIN-U02 NOV-U02 6-U02 1996-U02 LG1-U03 LI1-U03 FO3433-U03 FO3447-U03 FO3515-U03 DO3516-U03 C4-U03 MINUTES1-U03 10/11/2001-U04 ADMIN-U04 BIB] 37260-U01 1996-U02 11-U02 06-U02 CC-U02 MIN-U02 LG1-U03 LI1-U03 FO3433-U03 FO3447-U03 DO3516-U03 C4-U03 MINUTES1-U03 10/11/2001-U04 ADMIN-U04 CITY-U05 COUNCIL-U05 MINUTES-U05 1996 11 06 CC MINòw @˜|_ CC MIN NOV 6 1996[Þ›[H¤ 8REGULAR MEETING OF THE CITY COUNCIL PAGE NO. 6 OF THE CITY OF BALDWIN PARK NOVEMBER 6,1996 police department. Larry Walton, 3802 Big Dalton, stated that technology is very important and asked Council to approve the computers for the Police Department. Lee Lucas, 4442 Bresee, stated that the lap top is the best investment this year for the police department. In response to Mayor pro tern Muse, Captain Bennett stated that the note books would allow the officers to enter all data, contacts in the field, and calls during the day, that would be down loaded and captured in the files and available for retrieval. The lap tops are not a permanent mount and they can be removed from the cars and taken into a remote site. The department has not received the bids for the reconfigurations, estimates are $100,000. The communications staff, the dispatchers, have been increased by one and two dispatchers are needed during each shift. The CAD will require two dispatchers to enter the data. The reconfiguration is necessary to accept all the new Systems that have been budgeted for the CAD installation. He stated that another grant application will be mailed to COPS MORE Grant asking for an additional $50,000 to supplement the costs for the communications center reconfiguration. In response to Mayor Vargas, Captain Bennett stated the officers will be able to access JADIC through the lap tops in the cars, and that is where the interface links comes in. In response to Councilmember Lozano and Mayor pro tern Muse, Captain Bennett stated that the implementation will be running by December 12th. February more of the system will be installed and the system will be up and running by late 1997. Special courses will be offered in December and that is not a part of the$171,000. Officer Chris Williams has excellent computer skills and has been removed from patrol to assist in the computer program. Captain Kies stated that Edmund Urquiza, Records Management, is very dedicated to the implementation of the CAD and soon a clerk will be used full time to input information. Mayor Vargas commented on the technology the City has implemented, that citizens can contact the City through E-Mail at Baldwin Park.Com. and check out the Web Page. It was moved and seconded to approve the plan for expenditures of the Citizens Option For Public Safety COPS) Grant funds, and, approve expenditures from these monies as outlined. M/S/C: MUSEILOZANO. There were no objections. 00- BIB] 37175-U01 CC-U02 MIN-U02 NOV-U02 6-U02 1996-U02 LG1-U03 LI1-U03 FO3433-U03 FO3447-U03 FO3515-U03 DO3516-U03 C4-U03 MINUTES1-U03 10/11/2001-U04 ADMIN-U04 BIB] 37260-U01 1996-U02 11-U02 06-U02 CC-U02 MIN-U02 LG1-U03 LI1-U03 FO3433-U03 FO3447-U03 DO3516-U03 C4-U03 MINUTES1-U03 10/11/2001-U04 ADMIN-U04 CITY-U05 COUNCIL-U05 MINUTES-U05 1996 11 06 CC MINòw @˜|_ CC MIN NOV 6 1996[Þ›[H¤ 8REGULAR MEETING OF THE CITY COUNCIL PAGE No. 7 OF THE CITY OF BALDWIN PARK NOVEMBER 6,1996 REPORTS OF OFFICERS. COMMISSIONS. AND COMMITTEES City Manager Yeats requested approval of a professional services agreement for executive searches for two vacant department head positions, with David M. Griffith & Associates, LTD. The two vacancies in the City's Executive Management Team, the Director of Community Development and Chief of Police. Six executive search firms were surveyed and the results were analyzed. The David M. Griffith & Associates, LTD. has extensive experience in executive searches and was highly recommended by their previous client cities, and directed staff to return with a professional services agreement. Staff recommended approval. It was moved and seconded to approve a professional services agreement for executive search services with David M. Griffith & Associates, LTD. M/S/C: MUSE/LOZANO. There were no objections. City Clerk Gair requested Council to designate representatives and alternates to fill the positions vacated by the resignation of Councilmember Martinez. The vacant positions are: 1) Upper San Gabriel Valley Water District; 2) Civil Defense Area D" General Membership); 3) Local Agency Formation Commission City Selection Committee; and 4) Mid-San Gabriel Valley Consortium. It was recommended that Council select members to fill the positions now vacated and adopt the Resolution to formalize the selection of new representatives. Councilmember Lozano volunteered to serve on all the committees that were vacated by the resignation of Councilmember Martinez. City Manager Yeats stated that changes needed to be made to the alternates, on the Civil Defense Area D" Directors Meeting, Mid-San Gabriel Valley Consortium, change to the City Manager until a new Director of Community Development. It was moved and seconded to approve Resolution No. 96-94 94, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING RESOLUTION NO. 96-22 DESIGNATING THE CITY'S REPRESENTATIVES AND ALTERNATES TO CERTAIN MUNICIPAL COMMITTEES AND ORGANIZATIONS. M/S/C: VARGAS/MUSE. There were no objections. 00- COUNCIL/STAFF REQUESTS AND COMMUNICATIONS In response to Mayor Pro Tem Muse, City Manager Yeats stated that December 4th at 5:00 p.m. an overview of the CDBG funding process, the Consolidated Plan and a review of the budgetary commitments that have been made, and a discussion of BIB] 37175-U01 CC-U02 MIN-U02 NOV-U02 6-U02 1996-U02 LG1-U03 LI1-U03 FO3433-U03 FO3447-U03 FO3515-U03 DO3516-U03 C4-U03 MINUTES1-U03 10/11/2001-U04 ADMIN-U04 BIB] 37260-U01 1996-U02 11-U02 06-U02 CC-U02 MIN-U02 LG1-U03 LI1-U03 FO3433-U03 FO3447-U03 DO3516-U03 C4-U03 MINUTES1-U03 10/11/2001-U04 ADMIN-U04 CITY-U05 COUNCIL-U05 MINUTES-U05 1996 11 06 CC MINòw @˜|_ CC MIN NOV 6 1996[Þ›[H¤ 8REGULAR MEETING OF THE CITY COUNCIL PAGE NO. 8 OF THE CITY OF BALDWIN PARK NOVEMBER 6, 1996 Council's priorities, will be presented at a Study Session with the Recreation/Community Services, Housing Commission and the City Council. He further stated that notification is placed in the Tribune, La Opinion, the NOW, and several other publications. She suggested a mailing be made to the agencies to notify the non-profits from the Recreation/Community Services Department list of non-profits. Mayor Vargas directed that staff Contact the home liaisons for lists of organizations that serve the residents, and have Tad work with Recreation/Community Services. Mayor pro tem Muse stated that Baldwin Park 2000 sub-committees have identified needs in various areas, obtained information, and that could be part of the discussion on December 4th. City Manager Yeats stated that Healthy Cities Survey will provide needed information. Director of Recreation/Community Services Nunez stated that the Action Plan from the Healthy Cities will be completed by the end of December. In response to Councilmember Lozano, Director of Public Works Mousavi stated that he marquee at Morgan Park has been given to a consultant to design, but so far no one has bid on the marquee. Councilmember Lozano requested a show case or picture of areas that have been improved, or future projects be on display at the Community Center. City Manager Yeats stated that with the GIS portion completed, staff will be able to print out a colored street map of the City that will show what streets are paved, what year the streets will be paved, and even the funding sources. Councilmember Lozano complimented Director Nunez, his staff and City Clerk Gair for the parade and 40th Anniversary celebration on November 2nd. In response to Mayor pro tem Muse, Director of Public Works Mousavi stated articles will be in the NOW on storm drains, and notification will be sent out to those it will impact. All the Individuals that complained have been contacted by staff. Mayor Vargas stated that Baldwin Park 2000 is still looking for volunteers. Prop A Park Bond was passed and the City will get $242,000 for specific at risk youth and it will be earmarked for the little league fields, the other amount that the City will receive is $200,000, plus $20,000 a year for 20 years for maintenance. Mayor Vargas requested discussions with little leagues and the school districts before the little league season starts. The Park Bond will give the City a total of $500,000 to upgrade the Little League Fields. Mayor pro tem Muse stated that the maintenance agreement needs to be worked out BIB] 37175-U01 CC-U02 MIN-U02 NOV-U02 6-U02 1996-U02 LG1-U03 LI1-U03 FO3433-U03 FO3447-U03 FO3515-U03 DO3516-U03 C4-U03 MINUTES1-U03 10/11/2001-U04 ADMIN-U04 BIB] 37260-U01 1996-U02 11-U02 06-U02 CC-U02 MIN-U02 LG1-U03 LI1-U03 FO3433-U03 FO3447-U03 DO3516-U03 C4-U03 MINUTES1-U03 10/11/2001-U04 ADMIN-U04 CITY-U05 COUNCIL-U05 MINUTES-U05 1996 11 06 CC MINòw @˜|_ CC MIN NOV 6 1996[Þ›[H¤ 8REGULAR MEETING OF THE CITY COUNCIL PAGE NO. 9 OF THE CITY OF BALDWIN PARK NOVEMBER 6, 1996 and so that there is ongoing maintenance. Mayor Vargas stated that the volunteers are the ones that have been doing the maintenance and the maintenance should be maintained for the parents and players. Councilmember Lozano requested a report on the impact of Prop 218 and the effect on the City by its passage. He requested that the report be placed in the NOW in English and Spanish so the public will know what will be happening in the City. City Manager Yeats stated that a report will be placed in Tuesday's status report regarding the effect of Prop 218. It could cost cities over $100 million to comply with the law, and this message did not get out to the public. The impact on the City will be on landscaping and lighting districts. City Clerk Gair announced that the candidate's nomination period will open next Tuesday, November 12th through December 5th, and the nomination period for Council will be extended to December 11th, because an incumbent won't be filing. She thanked City Manager Yeats and Data Processing for the computer installation in the Council Chambers. City Manager Yeats stated that invitations have been sent for groundbreaking ceremony on November 16th; and 2) that he will go on his first ride along with Acting Chief of Police Kies on Saturday afternoon for the day patrol and they will also do the night patrol. 00 It was moved and seconded to adjourn the regular meeting of the City Council at 8:14 p.m. M/S/C: MUSE/LOWES. There were no objections. BETTY BRANEK, DEPUTY CITY CLERK BIB] 37175-U01 CC-U02 MIN-U02 NOV-U02 6-U02 1996-U02 LG1-U03 LI1-U03 FO3433-U03 FO3447-U03 FO3515-U03 DO3516-U03 C4-U03 MINUTES1-U03 10/11/2001-U04 ADMIN-U04 BIB] 37260-U01 1996-U02 11-U02 06-U02 CC-U02 MIN-U02 LG1-U03 LI1-U03 FO3433-U03 FO3447-U03 DO3516-U03 C4-U03 MINUTES1-U03 10/11/2001-U04 ADMIN-U04 CITY-U05 COUNCIL-U05 MINUTES-U05