HomeMy WebLinkAbout1997 12 29 CC MIN1997 12 29 CC MINòw @˜ } Á CC MIN DEC 29 1997à›[Ha8 SPECIAL MEETING OF THE CITY
COUNCIL OF THE CITY OF BALDWIN PARK,
14403 E. PACIFIC AVENUE, DECEMBER 29, 1997
AT 9:00 A.M.
The City Council of the City of Baldwin
Park met in a special session
in Room 307 at 9:00 a.m.
ROLL CALL: PRESENT: COUNCILMEMBERS LOZANO, PACHECO,
VAN CLEAVE AND MAYOR LOWES
MAYOR PRO TEM MUSE WAS PRESENT
AT 9:15 A.M.
ALSO PRESENT: City Attorney Olivas,
Acting City Manager Mousavi,
Acting Chief of Police Kies,
Dir. of Economic Dev. Cervantes,
Dir. of Rec/Comm. Services Nunez, and
City Clerk Gair
00-
Mayor Lowes declared Oral Communications open and invited those wishing to speak
on any subject to come forward at this time. There were none.
Mayor Lowes declared Oral Communications closed.
00-
REPORTS OF OFFICERS. COMMISSIONS AND COMMITTEES
Mayor Lowes stated that the first item on the agenda will be a discussion of the Executive
Team/City Manager Style of Government.
Councilman Lozano stated that what he is really focused upon, and had met with several
professors over the past week or so, is a better philosophy of instituting a non-city manager
type of position. He directed staff to get together, seek further information on both of the
styles of government. He referred to the policy that was designed at one time and puffing
that policy together for the Council to look at the positive and negative aspects. He stated
that there are some professors he knows that are willing to volunteer their time and assist
in researching a non-city manager position. He would like to see the professors
BIB]
37175-U01
CC-U02
MIN-U02
DEC-U02
29-U02
1997-U02
LG1-U03
LI1-U03
FO3433-U03
FO3437-U03
FO3566-U03
DO3570-U03
C4-U03
MINUTES1-U03
10/11/2001-U04
ADMIN-U04
BIB]
37260-U01
1997-U02
12-U02
29-U02
CC-U02
MIN-U02
LG1-U03
LI1-U03
FO3433-U03
FO3437-U03
DO3570-U03
C4-U03
MINUTES1-U03
10/11/2001-U04
ADMIN-U04
CITY-U05
COUNCIL-U05
MINUTES-U05
1997 12 29 CC MINòw @˜ } Á CC MIN DEC 29 1997à›[Ha8SPECIAL MEETING CITY COUNCIL PAGE 2
incorporated into a future meeting about that type of management style.
His suggestion was to study this for a while and he understood there is an ordinance
regarding the Executive Team and he wanted this brought back and to incorporate what
information the City has already adopted.
City Clerk Gair stated that the ordinance the City has is only a transferring of duties and
does not set up a system. We have something from David Jones from a Team Building
session that he held. Councilman Lozano requested that the information that came from
Dr. Jones be incorporated in the report to the Council.
Mayor Lowes felt that the unique combination of styles was exactly what the City had with
the City Manager that worked with the management team and every Thursday with these
people by keeping them informed. She considered this an ideal situation of E-Team and
City Manager working together. This is the system she wants to be looked at.
Councilman Van Cleave stated that he wants a City Manager E-Team that is working
closely with the Council. The problem was that there was a City Manager working closely
with the department heads and not closely with the Council. He wants to see everyone
of the Council Members completely informed.
Councilman Lozano wants to see a less centralized form of management style, meaning
that not all the power is placed upon one person. There are other consideration also. The
city manager type of government stifles creativity and keeps us from becoming what we
can. He referred to the discussions with other Council Members that indicated they did not
receive the same information and access to information.
Mayor pro tern Muse requested that staff provide input about what they felt was good about
the E-Team and what did not work. She wants to look into the Chief Administrative or
Chief City Administrator type of government like some other cities have. She suggested
that ICA might know about the different structures. After a brief discussion of this it was
suggested that information regarding other cities ordinances and getting organizational
charts from other cities and our own chart for review.
In Council questioning it was related that with the E-Team the Council gave direction to
department heads and the E Team met on Thursday and considered these Council
directions. They discussed Carl Yeats as Chair of the E-Team and his progression to City
Manager. Then Department Heads reported to him and he to the Council and he received
direction from Council. Council Members could visit the meetings if one or two so desired.
He agreed to keep the meetings in an E Team/City Manager concept. Some felt they had
not received enough information and other Council Members felt that they were not
receiving the information that they desired. Some of the Council expressed their concern
BIB]
37175-U01
CC-U02
MIN-U02
DEC-U02
29-U02
1997-U02
LG1-U03
LI1-U03
FO3433-U03
FO3437-U03
FO3566-U03
DO3570-U03
C4-U03
MINUTES1-U03
10/11/2001-U04
ADMIN-U04
BIB]
37260-U01
1997-U02
12-U02
29-U02
CC-U02
MIN-U02
LG1-U03
LI1-U03
FO3433-U03
FO3437-U03
DO3570-U03
C4-U03
MINUTES1-U03
10/11/2001-U04
ADMIN-U04
CITY-U05
COUNCIL-U05
MINUTES-U05
1997 12 29 CC MINòw @˜ } Á CC MIN DEC 29 1997à›[Ha8SPECIAL MEETING CITY COUNCIL PAGE 3
about releasing employees too often and a new policy should include some of the
information requests of the Council.
Also discussed was the need to include key things that are important to each Council
Member, and the need to go back to more study sessions, but the changes that should be
included to make the study sessions effective, advanced information for items being
presented, to have some consistency to what we are doing, and to be a part of the total
decision and not be rushed. Contracts were used as an example of lack of proper Council
preparation. They also expressed their desire to not have study session items on the same
night that the item is going to be on the regular agenda, because they want public input
and not have it look as if a decision was already made and they are just waiting to 7:00
p.m. for a quick vote.
Mayor Lowes stated that it appears that the Council does not want to make a decision
today as to whether there will be an Executive Team only or a City Manager only, or a
combination of both. Council would like this studied for a period of time that would make
it equitable for the newer Council Members. After a discussion it was suggested that infor-
mation could possibly be gathered by the 2nd meeting in January or 1st meeting of
February. Staff requested that they be allowed to discuss this among themselves and they
would try to meet an appropriate deadline to be able to advertise in the Western Cities
Magazine. They also discussed holding some special meetings for this study.
Department Heads Gair, Kies and Nunez expressed the urgent need at this time for a
Director of Administrative Services for the finance expertise, particularly in revenue
projections, because of the two year budget that is in need of being started now. In the
staffs view point the urgency that faces the City right now is not an interim or acting city
manager, but someone who can oversee the two year budget and Information Services
data processing). The Executive Team Department Heads) are aware of what the
expertise is among the department heads and that the budget has been overseen for the
past five years by the director of administrative services. There is only six months to put
the budget together and it has not been started. This would also allow for the extra time
needed to fully examine the city manager/executive team style of government.
Council discussed the positions in finance and how they supported one another in the
development of the budget and how staff needs to be developed to fill in. Also discussed
was League of California range riders" that can assist at this time. Council expressed their
concern on what positions will need to be filled and having people ready to take over in
emergencies. Council requested that Personnel Manager Nadja Cole look into a
temporary person to fill in finance person) to oversee the budget. This person, possibly
a range rider, could be paid for out of the city manager's budget, with a limit of $7,500 as
allowed by the municipal code.
BIB]
37175-U01
CC-U02
MIN-U02
DEC-U02
29-U02
1997-U02
LG1-U03
LI1-U03
FO3433-U03
FO3437-U03
FO3566-U03
DO3570-U03
C4-U03
MINUTES1-U03
10/11/2001-U04
ADMIN-U04
BIB]
37260-U01
1997-U02
12-U02
29-U02
CC-U02
MIN-U02
LG1-U03
LI1-U03
FO3433-U03
FO3437-U03
DO3570-U03
C4-U03
MINUTES1-U03
10/11/2001-U04
ADMIN-U04
CITY-U05
COUNCIL-U05
MINUTES-U05
1997 12 29 CC MINòw @˜ } Á CC MIN DEC 29 1997à›[Ha8SPECIAL MEETING CITY COUNCIL PAGE 4
It was suggested that a work shop be held relating to the Executive Team/City Manager
style of government so that the staff could share with the Council the pro and cons of that
style of government that is difficult to convey in written materials. Council concurred.
Mayor Lowes stated that the next item on the agenda is the Process for Police Chief
Recruitment. In response to the City Council, personnel Manager Cole stated that the
time frame for advertising in Western City magazine is the 15th of each month for
publication in the following month. She also explained the flyer that she has contains
information that was contained in previous flyers, and described the style of the flyer that
can be printed. After that the advertisement would be placed in the Western City magazine
and mailed to all the cities and any special groups Council might desire this be mailed to.
Acting Chief Kies stated that he would work with the Personnel Manager to see that
specific organizations receive the flyer.
Council discussed the need to have Spanish speaking preferable" for a police chief. After
discussion it was agreed that the flyer state that the capability to speak the Spanish
language is highly desirable." Council expressed their personal views on the Pleasant
View Study and the need for a Spanish speaking chief of police. Mayor Lowes also
commented on writing a contract for a chief that would allow him/her to step down to a
position if they are fired from an at will position. Council directed Nadja to move forward
with this recruitment as discussed.
Mayor Lowes stated that the discussion of the Interim City Manager Position would be
held following the Closed Session.
00-
CLOSED SESSION
The City Council recessed to a Closed Session at 9:55 a.m. for the purpose of Public
Employee Performance and Evaluation, Interim City Manager, pursuant to Government
Code Section 54957.
The City Council was reconvened at 11:07a.m. Roll Call remained the same.
00-
REPORTS OF OFFICERS, COMMISSIONS AND COMMITTEES CONT.)
It was moved and seconded to appoint Sid Mousavi as the Interim City Manager and
that he be compensated at an increase of 7% over his current salary of $100,404 per
year for the next three 3) months and be subject to review in three 3) months. MIS/C:
BIB]
37175-U01
CC-U02
MIN-U02
DEC-U02
29-U02
1997-U02
LG1-U03
LI1-U03
FO3433-U03
FO3437-U03
FO3566-U03
DO3570-U03
C4-U03
MINUTES1-U03
10/11/2001-U04
ADMIN-U04
BIB]
37260-U01
1997-U02
12-U02
29-U02
CC-U02
MIN-U02
LG1-U03
LI1-U03
FO3433-U03
FO3437-U03
DO3570-U03
C4-U03
MINUTES1-U03
10/11/2001-U04
ADMIN-U04
CITY-U05
COUNCIL-U05
MINUTES-U05
1997 12 29 CC MINòw @˜ } Á CC MIN DEC 29 1997à›[Ha8SPECIAL MEETING CITY COUNCIL PAGE 5
MUSE/LOZANO. There were no objections.
Mayor pro tern Muse amended her motion to make the salary retroactive to December
3, 1997, Sid Mousavis original appointment as Acting City Manager. M/S/C:
MUSE/LOZANO. There were no objections.
City Attorney Olivas stated that he would put that into a formal contract to be placed on the
Consent Calendar at the January 7, 1998 meeting.
00-
Mayor Lowes adjourned the special meeting of the City Council at 11:15a.m.
LINDA L. GAIR CITY CLERK
BIB]
37175-U01
CC-U02
MIN-U02
DEC-U02
29-U02
1997-U02
LG1-U03
LI1-U03
FO3433-U03
FO3437-U03
FO3566-U03
DO3570-U03
C4-U03
MINUTES1-U03
10/11/2001-U04
ADMIN-U04
BIB]
37260-U01
1997-U02
12-U02
29-U02
CC-U02
MIN-U02
LG1-U03
LI1-U03
FO3433-U03
FO3437-U03
DO3570-U03
C4-U03
MINUTES1-U03
10/11/2001-U04
ADMIN-U04
CITY-U05
COUNCIL-U05
MINUTES-U05