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HomeMy WebLinkAbout1997 12 29 CC MIN1997 12 29 CC MINòw @˜}ÁCC MIN DEC 29 1997à›[Ha8 SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, 14403 E. PACIFIC AVENUE, DECEMBER 29, 1997 AT 9:00 A.M. The City Council of the City of Baldwin Park met in a special session in Room 307 at 9:00 a.m. ROLL CALL: PRESENT: COUNCILMEMBERS LOZANO, PACHECO, VAN CLEAVE AND MAYOR LOWES MAYOR PRO TEM MUSE WAS PRESENT AT 9:15 A.M. ALSO PRESENT: City Attorney Olivas, Acting City Manager Mousavi, Acting Chief of Police Kies, Dir. of Economic Dev. Cervantes, Dir. of Rec/Comm. Services Nunez, and City Clerk Gair 00- Mayor Lowes declared Oral Communications open and invited those wishing to speak on any subject to come forward at this time. There were none. Mayor Lowes declared Oral Communications closed. 00- REPORTS OF OFFICERS. COMMISSIONS AND COMMITTEES Mayor Lowes stated that the first item on the agenda will be a discussion of the Executive Team/City Manager Style of Government. Councilman Lozano stated that what he is really focused upon, and had met with several professors over the past week or so, is a better philosophy of instituting a non-city manager type of position. He directed staff to get together, seek further information on both of the styles of government. He referred to the policy that was designed at one time and puffing that policy together for the Council to look at the positive and negative aspects. He stated that there are some professors he knows that are willing to volunteer their time and assist in researching a non-city manager position. He would like to see the professors BIB] 37175-U01 CC-U02 MIN-U02 DEC-U02 29-U02 1997-U02 LG1-U03 LI1-U03 FO3433-U03 FO3437-U03 FO3566-U03 DO3570-U03 C4-U03 MINUTES1-U03 10/11/2001-U04 ADMIN-U04 BIB] 37260-U01 1997-U02 12-U02 29-U02 CC-U02 MIN-U02 LG1-U03 LI1-U03 FO3433-U03 FO3437-U03 DO3570-U03 C4-U03 MINUTES1-U03 10/11/2001-U04 ADMIN-U04 CITY-U05 COUNCIL-U05 MINUTES-U05 1997 12 29 CC MINòw @˜}ÁCC MIN DEC 29 1997à›[Ha8SPECIAL MEETING CITY COUNCIL PAGE 2 incorporated into a future meeting about that type of management style. His suggestion was to study this for a while and he understood there is an ordinance regarding the Executive Team and he wanted this brought back and to incorporate what information the City has already adopted. City Clerk Gair stated that the ordinance the City has is only a transferring of duties and does not set up a system. We have something from David Jones from a Team Building session that he held. Councilman Lozano requested that the information that came from Dr. Jones be incorporated in the report to the Council. Mayor Lowes felt that the unique combination of styles was exactly what the City had with the City Manager that worked with the management team and every Thursday with these people by keeping them informed. She considered this an ideal situation of E-Team and City Manager working together. This is the system she wants to be looked at. Councilman Van Cleave stated that he wants a City Manager E-Team that is working closely with the Council. The problem was that there was a City Manager working closely with the department heads and not closely with the Council. He wants to see everyone of the Council Members completely informed. Councilman Lozano wants to see a less centralized form of management style, meaning that not all the power is placed upon one person. There are other consideration also. The city manager type of government stifles creativity and keeps us from becoming what we can. He referred to the discussions with other Council Members that indicated they did not receive the same information and access to information. Mayor pro tern Muse requested that staff provide input about what they felt was good about the E-Team and what did not work. She wants to look into the Chief Administrative or Chief City Administrator type of government like some other cities have. She suggested that ICA might know about the different structures. After a brief discussion of this it was suggested that information regarding other cities ordinances and getting organizational charts from other cities and our own chart for review. In Council questioning it was related that with the E-Team the Council gave direction to department heads and the E Team met on Thursday and considered these Council directions. They discussed Carl Yeats as Chair of the E-Team and his progression to City Manager. Then Department Heads reported to him and he to the Council and he received direction from Council. Council Members could visit the meetings if one or two so desired. He agreed to keep the meetings in an E Team/City Manager concept. Some felt they had not received enough information and other Council Members felt that they were not receiving the information that they desired. Some of the Council expressed their concern BIB] 37175-U01 CC-U02 MIN-U02 DEC-U02 29-U02 1997-U02 LG1-U03 LI1-U03 FO3433-U03 FO3437-U03 FO3566-U03 DO3570-U03 C4-U03 MINUTES1-U03 10/11/2001-U04 ADMIN-U04 BIB] 37260-U01 1997-U02 12-U02 29-U02 CC-U02 MIN-U02 LG1-U03 LI1-U03 FO3433-U03 FO3437-U03 DO3570-U03 C4-U03 MINUTES1-U03 10/11/2001-U04 ADMIN-U04 CITY-U05 COUNCIL-U05 MINUTES-U05 1997 12 29 CC MINòw @˜}ÁCC MIN DEC 29 1997à›[Ha8SPECIAL MEETING CITY COUNCIL PAGE 3 about releasing employees too often and a new policy should include some of the information requests of the Council. Also discussed was the need to include key things that are important to each Council Member, and the need to go back to more study sessions, but the changes that should be included to make the study sessions effective, advanced information for items being presented, to have some consistency to what we are doing, and to be a part of the total decision and not be rushed. Contracts were used as an example of lack of proper Council preparation. They also expressed their desire to not have study session items on the same night that the item is going to be on the regular agenda, because they want public input and not have it look as if a decision was already made and they are just waiting to 7:00 p.m. for a quick vote. Mayor Lowes stated that it appears that the Council does not want to make a decision today as to whether there will be an Executive Team only or a City Manager only, or a combination of both. Council would like this studied for a period of time that would make it equitable for the newer Council Members. After a discussion it was suggested that infor- mation could possibly be gathered by the 2nd meeting in January or 1st meeting of February. Staff requested that they be allowed to discuss this among themselves and they would try to meet an appropriate deadline to be able to advertise in the Western Cities Magazine. They also discussed holding some special meetings for this study. Department Heads Gair, Kies and Nunez expressed the urgent need at this time for a Director of Administrative Services for the finance expertise, particularly in revenue projections, because of the two year budget that is in need of being started now. In the staffs view point the urgency that faces the City right now is not an interim or acting city manager, but someone who can oversee the two year budget and Information Services data processing). The Executive Team Department Heads) are aware of what the expertise is among the department heads and that the budget has been overseen for the past five years by the director of administrative services. There is only six months to put the budget together and it has not been started. This would also allow for the extra time needed to fully examine the city manager/executive team style of government. Council discussed the positions in finance and how they supported one another in the development of the budget and how staff needs to be developed to fill in. Also discussed was League of California range riders" that can assist at this time. Council expressed their concern on what positions will need to be filled and having people ready to take over in emergencies. Council requested that Personnel Manager Nadja Cole look into a temporary person to fill in finance person) to oversee the budget. This person, possibly a range rider, could be paid for out of the city manager's budget, with a limit of $7,500 as allowed by the municipal code. BIB] 37175-U01 CC-U02 MIN-U02 DEC-U02 29-U02 1997-U02 LG1-U03 LI1-U03 FO3433-U03 FO3437-U03 FO3566-U03 DO3570-U03 C4-U03 MINUTES1-U03 10/11/2001-U04 ADMIN-U04 BIB] 37260-U01 1997-U02 12-U02 29-U02 CC-U02 MIN-U02 LG1-U03 LI1-U03 FO3433-U03 FO3437-U03 DO3570-U03 C4-U03 MINUTES1-U03 10/11/2001-U04 ADMIN-U04 CITY-U05 COUNCIL-U05 MINUTES-U05 1997 12 29 CC MINòw @˜}ÁCC MIN DEC 29 1997à›[Ha8SPECIAL MEETING CITY COUNCIL PAGE 4 It was suggested that a work shop be held relating to the Executive Team/City Manager style of government so that the staff could share with the Council the pro and cons of that style of government that is difficult to convey in written materials. Council concurred. Mayor Lowes stated that the next item on the agenda is the Process for Police Chief Recruitment. In response to the City Council, personnel Manager Cole stated that the time frame for advertising in Western City magazine is the 15th of each month for publication in the following month. She also explained the flyer that she has contains information that was contained in previous flyers, and described the style of the flyer that can be printed. After that the advertisement would be placed in the Western City magazine and mailed to all the cities and any special groups Council might desire this be mailed to. Acting Chief Kies stated that he would work with the Personnel Manager to see that specific organizations receive the flyer. Council discussed the need to have Spanish speaking preferable" for a police chief. After discussion it was agreed that the flyer state that the capability to speak the Spanish language is highly desirable." Council expressed their personal views on the Pleasant View Study and the need for a Spanish speaking chief of police. Mayor Lowes also commented on writing a contract for a chief that would allow him/her to step down to a position if they are fired from an at will position. Council directed Nadja to move forward with this recruitment as discussed. Mayor Lowes stated that the discussion of the Interim City Manager Position would be held following the Closed Session. 00- CLOSED SESSION The City Council recessed to a Closed Session at 9:55 a.m. for the purpose of Public Employee Performance and Evaluation, Interim City Manager, pursuant to Government Code Section 54957. The City Council was reconvened at 11:07a.m. Roll Call remained the same. 00- REPORTS OF OFFICERS, COMMISSIONS AND COMMITTEES CONT.) It was moved and seconded to appoint Sid Mousavi as the Interim City Manager and that he be compensated at an increase of 7% over his current salary of $100,404 per year for the next three 3) months and be subject to review in three 3) months. MIS/C: BIB] 37175-U01 CC-U02 MIN-U02 DEC-U02 29-U02 1997-U02 LG1-U03 LI1-U03 FO3433-U03 FO3437-U03 FO3566-U03 DO3570-U03 C4-U03 MINUTES1-U03 10/11/2001-U04 ADMIN-U04 BIB] 37260-U01 1997-U02 12-U02 29-U02 CC-U02 MIN-U02 LG1-U03 LI1-U03 FO3433-U03 FO3437-U03 DO3570-U03 C4-U03 MINUTES1-U03 10/11/2001-U04 ADMIN-U04 CITY-U05 COUNCIL-U05 MINUTES-U05 1997 12 29 CC MINòw @˜}ÁCC MIN DEC 29 1997à›[Ha8SPECIAL MEETING CITY COUNCIL PAGE 5 MUSE/LOZANO. There were no objections. Mayor pro tern Muse amended her motion to make the salary retroactive to December 3, 1997, Sid Mousavis original appointment as Acting City Manager. M/S/C: MUSE/LOZANO. There were no objections. City Attorney Olivas stated that he would put that into a formal contract to be placed on the Consent Calendar at the January 7, 1998 meeting. 00- Mayor Lowes adjourned the special meeting of the City Council at 11:15a.m. LINDA L. GAIR CITY CLERK BIB] 37175-U01 CC-U02 MIN-U02 DEC-U02 29-U02 1997-U02 LG1-U03 LI1-U03 FO3433-U03 FO3437-U03 FO3566-U03 DO3570-U03 C4-U03 MINUTES1-U03 10/11/2001-U04 ADMIN-U04 BIB] 37260-U01 1997-U02 12-U02 29-U02 CC-U02 MIN-U02 LG1-U03 LI1-U03 FO3433-U03 FO3437-U03 DO3570-U03 C4-U03 MINUTES1-U03 10/11/2001-U04 ADMIN-U04 CITY-U05 COUNCIL-U05 MINUTES-U05