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HomeMy WebLinkAbout1998 02 02 CC MIN1998 02 02 CC MINòw @˜YCC MIN SPC FEB 4 1998[H4™8 SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, 14403 E. PACIFIC AVENUE, FEBRUARY 2,1998 AT 6:00 P.M. The City Council of the City of Baldwin Park met in a special session in Room 307 at 6:00 p.m. ROLL CALL: PRESENT: COUNCIL MEMBERS LOZANO, MUSE, PACHECO, VAN CLEAVE AND MAYOR LOWES ALSO PRESENT: City Attorney Olivas, Acting City Manager Mousavi, Acting Chief of Police Kies, Dir. of Economic Dev. Cervantes, Dir. of Rec/Comm Services Nunez, and City Clerk Gair 00- Mayor Lowes declared Oral Communications open and invited those wishing to speak on any subject to come forward at this time. There were none. Mayor Lowes declared Oral Communications closed. 00- Mayor Lowes stated that this meeting was for the purpose of discussing the City Manager and the Executive Team style/form of government for the City in order to determine the direction in which City Council would like to move. The City has been operating for two months without a permanent City Manager and hopefully progress can be made at this meeting to move this ahead. Interim City Manager Mousavi distributed an outline of the pros and the cons of both styles of government. Re read through the outline that was prepared with input from Department Heads Mousavi, Gair and Nunez, as former Executive Team Members, and input from Acting Chief Kies and his perspective working here under a former Chief who was an Executive Team Member. Each of the Department Reads shared their views on their experiences working as an Executive Team and working for a City Manager. Some of the observations were: I) the B-Team vas a special experience in a special time, 2) sometimes there was a feeling of isolation and lack of communication with a City Manager, 3) the shared credit there is for achievements with an B-Team, BIB] 37175-U01 CC-U02 MIN-U02 SPC-U02 FEB-U02 4-U02 1998-U02 LG1-U03 LI1-U03 FO3433-U03 FO3571-U03 FO3620-U03 DO3961-U03 C4-U03 MINUTES1-U03 10/11/2001-U04 ADMIN-U04 CC-U05 MIN-U05 SPC-U05 FEB-U05 4-U05 1998-U05 BIB] 37263-U01 1998-U02 02-U02 02-U02 CC-U02 MIN-U02 LG1-U03 LI1-U03 FO3433-U03 FO3571-U03 DO3961-U03 C4-U03 MINUTES1-U03 10/11/2001-U04 ADMIN-U04 CITY-U05 COUNCIL-U05 MINUTES-U05 1998 02 02 CC MINòw @˜YCC MIN SPC FEB 4 1998[H4™8 SPECIAL MEETING OF THE CITY COUNCIL PAGE 2 OF THE CITY OF BALDWIN PARK FEBRUARY 2, 1998 4) the need to refine the processes if there is an E-Team, 5) the possibility of rotating the chair" if there is an E-Team, 6) City Manager's should not be department heads at the same time they are the City Manager, because this causes preferential treatment of his/her department, 7) the frustrations of decisions sometimes taking too long with an E-Team, * 8) the high energy that an E-Team causes between departments and between the City Council and E-Team, 9) the Council's commitment is clearer to an entire E-Team, 10) the need for a special chemistry for the E-Team concept to work, 11) the City Manager provides a single authority for department head communication. The Department Heads agreed that they could work with either the E-Team or a City Manager. Some did have preferences, but they were flexible in whatever the City Council decides. Mayor Lowes asked that the Council Members share their dream for the City." Council each commented on the hand out that City Manager Mousavi handed out and contributed the following observations: 1) that there is a need to develop a person that can be a buffer between the Department Heads and the City Council, 2) the City Council should be able to give individual input to the Department Heads, 3) that an E-Team could work but refining is needed, 4) the E-Team concept can put pressure on individual members, 5) the idea of getting your personal view point across to each Department Head was positive, * 6) the City Manager cannot be a department head, 7) there is a need for a middle person, 8) City Manager's salary should be commensurate with his/her duties, 9) the importance of settling into a management system and staying with it, 10) the need for a policy and a process if the E-Team is established, 11) the loss of communication and of feeling isolated with a City Manager, 12) reluctance to go to Department Heads with a City Manager, 13) frustration with the process of evaluation for the Department Heads for last three years, and not being able to get it to work, 14) difficulty in making contact with only a City Manager phone tag), * 15) develop the ability for Council and Department Heads to be a team, to inspire creativity and communication, 16) there were more pros than cons for the E-Team in the handout, 17) greater autonomy can cultivate growth and allow risk taking, 18) City Manager stifles creativity, 19) need for someone in the middle if there is an E-Team, 20) liked the idea of a rotating chairperson for the E-Team, 21) need to be consistent and motivate from the top to the bottom, BIB] 37175-U01 CC-U02 MIN-U02 SPC-U02 FEB-U02 4-U02 1998-U02 LG1-U03 LI1-U03 FO3433-U03 FO3571-U03 FO3620-U03 DO3961-U03 C4-U03 MINUTES1-U03 10/11/2001-U04 ADMIN-U04 CC-U05 MIN-U05 SPC-U05 FEB-U05 4-U05 1998-U05 BIB] 37263-U01 1998-U02 02-U02 02-U02 CC-U02 MIN-U02 LG1-U03 LI1-U03 FO3433-U03 FO3571-U03 DO3961-U03 C4-U03 MINUTES1-U03 10/11/2001-U04 ADMIN-U04 CITY-U05 COUNCIL-U05 MINUTES-U05 1998 02 02 CC MINòw @˜YCC MIN SPC FEB 4 1998[H4™8SPECIAL MEETING OF THE CITY COUNCIL PAGE 3 OF THE CITY OF BALDWIN PARK FEBRUARY 2,1998 22) everyone needs to know the goals and the achievements of the City, 23) like to look into the government style that uses a City Administrator. Council and the department heads discussed the Ideas as they were set forth and also whether to continue in this process to develop the style/form of government with the Council and Department Heads or to go to a facilitator. After a lot of feedback from one another it was agreed that everyone wanted a facilitator, Bill Krause, they wanted a time line to complete this and they wanted to move quickly. Mayor Lowes declared the special meeting of the City Council adjourned at 7:30 p.m. BIB] 37175-U01 CC-U02 MIN-U02 SPC-U02 FEB-U02 4-U02 1998-U02 LG1-U03 LI1-U03 FO3433-U03 FO3571-U03 FO3620-U03 DO3961-U03 C4-U03 MINUTES1-U03 10/11/2001-U04 ADMIN-U04 CC-U05 MIN-U05 SPC-U05 FEB-U05 4-U05 1998-U05 BIB] 37263-U01 1998-U02 02-U02 02-U02 CC-U02 MIN-U02 LG1-U03 LI1-U03 FO3433-U03 FO3571-U03 DO3961-U03 C4-U03 MINUTES1-U03 10/11/2001-U04 ADMIN-U04 CITY-U05 COUNCIL-U05 MINUTES-U05