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HomeMy WebLinkAbout1998 03 13 CC MIN1998 03 13 CC MINòw @˜]CC MIN SPC MAR 13 1998H48 SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CITY HALL, 14403 EAST PACIFIC AVENUE, WEDNESDAY, MARCH 13,1998 The City Council met in a special session in the Council Chamber at 8:00 a.m. ROLL CALL PRESENT: MEMBERS LOZANO, MUSE, PACHECO, VAN CLEAVE AND CHAIRMAN LOWES ALSO PRESENT: City Attorney Olivas, Interim City Manager Mousavi, Acting Chief of Police Kies, Interim Finance Director Holmes, and City Clerk Gair 00- The absences of Directors Cervantes and Nunez for attendance at conferences was excused. Chairman Lowes declared Oral Communications open and invited those wishing to speak to come forward. There were none. Chairman Lowes declared Oral Communications closed. 00- CLOSED SESSION The City Council adjourned to a Closed Session at S:00 a.m. to consider Public Employee Appointment of the Chief of Police, pursuant to Government Code Section 54957. The City Council was reconvened at 1:25 p.m. Roll Call remained the same. It was stated that in Closed Session candidates for the position of Chief of Police were interviewed. Following the interviews, direction was given to staff and no formal action was taken. 00- BIB] 37175-U01 CC-U02 MIN-U02 SPC-U02 MAR-U02 13-U02 1998-U02 LG1-U03 LI1-U03 FO3433-U03 FO3571-U03 FO3623-U03 DO3962-U03 C4-U03 MINUTES1-U03 10/11/2001-U04 ADMIN-U04 CC-U05 MIN-U05 SPC-U05 MAR-U05 13-U05 1998-U05 BIB] 37263-U01 1998-U02 03-U02 13-U02 CC-U02 MIN-U02 LG1-U03 LI1-U03 FO3433-U03 FO3571-U03 DO3962-U03 C4-U03 MINUTES1-U03 10/11/2001-U04 ADMIN-U04 CITY-U05 COUNCIL-U05 MINUTES-U05 1998 03 13 CC MINòw @˜]CC MIN SPC MAR 13 1998H48SPECIAL MEETING OF THE CITY COUNCIL PAGE 2 OF THE CITY OF BALDWIN PARK MARCH 13, 1998 TOPIC OF DISCUSSION Dr. William Krause of William H. Krause & Associates gave an overview of the process that had been done to I) hold an initial meeting with all members of the City Council; 2) attend a meeting of the E-Team; 3) hold individual meetings with each member of the E-Team; and 4) hold individual meetings with members of the City Council. He stated that from those meetings he came away with a unified and positive feeling of optimism from Council and Staff He observed that a successful program is being administered in the City. He expressed the need for there to be a communication of visions, back and forth, between Council and Staff; and the need for a collective vision from Council and Staff. Dr. Krause recommended that Council and Staff find an effective way to communicate better, to speak to each other of our uniqueness and to get a sense of the issues and the programs. In response to how Staff and Council would rate their communication, the general feeling was that it is getting better, it needs to be more informal, the rule of five' must be remembered one has a piece of information, all have a piece), need to build a trust level, and we need to pass the trust throughout the organization. Also it was felt that there was a need for a study session on the Brown Act. That the E-Team might consider rotating the chair of the E-Team. There is a need for basic communication to get to know one another, and we must learn to agree to disagree. Dr. Krause also encouraged Council and Staff to convey the spirit of what we desire for the community and where we are going, to develop a sensitivity for each other, the employees and the community, and to have substance to the policies that are set. Good morale is created when there is a feeling of knowing what is going on. Dr. Krause reviewed the Observations' that were presented in his report back to the Council and Staff He also reinforced the Recommendation' portion of the report regarding the hiring of a new Chief of Police. He then directed the discussion relating to the creation of the position of Municipal Administrative Coordinator.' He defined the idea of a coordinator and encouraged that the coordinator keep the concept of the management team Z-Team), because it is a very fine concept to be kept pure. Council and Staff discussed their ideas of what this position might be responsible for and other suggestion were: 1) to implement the policies as set by the Council; 2) keeping the E-Team concept and still be a coordinator; 3) the importance of the title; 4) developing an Executive Team and a Management Team; 5) the title be Chief Administrative Officer CAO); 6) the CAO would keep the direction of the E-Team; 7) the CAO would be the liaison to the Council for the department heads; 8) the possibility of the CAO having reduced hours; 9) the CAO being full time, so that qualified individuals apply; 10) to evaluate and oversee staff and to keep the Council completely informed; II) interviewing and selecting job applicants with Council approval for hiring; and 12) motivating and keeping a check and balance system. BIB] 37175-U01 CC-U02 MIN-U02 SPC-U02 MAR-U02 13-U02 1998-U02 LG1-U03 LI1-U03 FO3433-U03 FO3571-U03 FO3623-U03 DO3962-U03 C4-U03 MINUTES1-U03 10/11/2001-U04 ADMIN-U04 CC-U05 MIN-U05 SPC-U05 MAR-U05 13-U05 1998-U05 BIB] 37263-U01 1998-U02 03-U02 13-U02 CC-U02 MIN-U02 LG1-U03 LI1-U03 FO3433-U03 FO3571-U03 DO3962-U03 C4-U03 MINUTES1-U03 10/11/2001-U04 ADMIN-U04 CITY-U05 COUNCIL-U05 MINUTES-U05 1998 03 13 CC MINòw @˜]CC MIN SPC MAR 13 1998H48SPECIAL MEETING OF THE CITY COUNCIL PAGE 3 OF THE CITY OF BALDWIN PARK MARCH 13,1998 After discussion the Council directed the City Attorney to draft an ordinance regarding the Chief Adininistrative Officer position and the duties that will be the responsibility of the office. If a different title is desired, that can be determined at the adoption of the ordinance. 00- Mayor Lowes adjourned the special meeting of the City Council at 2:20 p.m. There were no objections. LINDA L. GAIR, CITY CLERK BIB] 37175-U01 CC-U02 MIN-U02 SPC-U02 MAR-U02 13-U02 1998-U02 LG1-U03 LI1-U03 FO3433-U03 FO3571-U03 FO3623-U03 DO3962-U03 C4-U03 MINUTES1-U03 10/11/2001-U04 ADMIN-U04 CC-U05 MIN-U05 SPC-U05 MAR-U05 13-U05 1998-U05 BIB] 37263-U01 1998-U02 03-U02 13-U02 CC-U02 MIN-U02 LG1-U03 LI1-U03 FO3433-U03 FO3571-U03 DO3962-U03 C4-U03 MINUTES1-U03 10/11/2001-U04 ADMIN-U04 CITY-U05 COUNCIL-U05 MINUTES-U05