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HomeMy WebLinkAbout2001 12 05 CC MIN2001 12 05 CC MINòw @˜†iCOUNCIL CHAMBER DECEMBER 5, 2001 14403 E. PACIFIC AVENUE WEDNESDAY BALDWIN PARK, CA 91706 7:00 P.M. The C8TY COUNCIL of the City of Baldwin Park met in REGULAR SESSION at the above time and piace. ROLL CALL Present: Counci! Members: Marien Garcia, Ricardo Pacheco, Bill Van Cleave, Mayor Pro-Tern Linda Gair, and Mayor Manue! Lozano Also Present: Dayie Keiler, Chief Executive Officer; Arnold Alvarez-Glasman, City Attorney; Mark Kling, Chief of Police; Jose Sanchez, Finance Director; Shafique Nayier, Public Works Director; Rick Forintos, Community Development Director; Manny Carrillo, Recreation/Community Services Director; Maria A. Contreras, City Treasurer; and Rosemary M. Ramirez, Chief Deputy City Clerk ANNOUNCEMENTS Mayor Lozano requested to adjourn this meeting in the memory of the U.S. Armed Military Forces who have lost their iives in Afghanistan. Mayor Lozano announced that the annual Christmas celebration will be held on December 6, 2001, at 6:00 p.m., at the Esther Snyder Community Center. Everyone is invited to attend. Counciimember Pacheco announced that Congresswoman Hilda Solis assisted with the fund appropriation to the City of Baldwin Park in the amount of $100,000 for use towards the revitaiization of downtown Maine Avenue. He requested that a thank you Setter be sent to the Congresswoman and her staff for their efforts. PROCLAMATIONS, PRESENTATIONS AND COMMENDATIONS Award of Excellence presentation for Judge Rolf Treu was tabled to December 19, 2001. Awards of Merit presentations for Baldwin Park High School Students Ashley Gair, Jacqueline Quinonez, and Christian Baes was tabled to January 16, 2001. A proclamation proclaiming November 26-30, 2001, as Firefighter Appreciation Week" was prepared. Proclamation will be mailed to recipient. PUBLIC COMMUNICATIONS Roy Test, resident, stated that he previously addressed the City Council regarding the faulty signalization too lengthy) at the intersection of Ramona Boulevard and Cesar Chavez. To date, there has been no action or improvements made. Mr. Test is again, requesting City Council support to provide direction to staff on this matter. Mayor Lozano referred this matter to Director Naiyerfor handling. BIB] 37284-U01 2001-U02 12-U02 05-U02 CC-U02 MIN-U02 LG1-U03 LI1-U03 FO8420-U03 FO8621-U03 DO8622-U03 C4-U03 MINUTES1-U03 01/28/2002-U04 ADMIN-U04 REGULAR-U05 MEETING-U05 MINUTES-U05 CITY-U06 COUNCIL-U06 2001 12 05 CC MINòw @˜†iCity Councii Minutes December 5, 2001 Page 2 Martin Villalobos, 13243 Beilbrook, spoke regarding problems with contractor D.C. Corporation. In addition to D.C. Corporation's failure to pay a debt issue, Mr. Vi!!a!obos also referred to the recent flooding of his family's home, which he aiieges, is a result of D.C. Corporation's project construction. He urged the City Council to carefully review any previous plans and future plans that the said contractor is proposing to construct in Baldwin Park. He thanked Mayor Lozano for visiting the location of the damage. Dolores hotguin, resident, spoke regarding speaker Villalobos' comments. She requested that the City Council conduct a thorough investigation of ail of D.C. Corporation's projects. She feels that D.C. Corporation has taken shortcuts in completing their projects and they have no respect for city residents. CONSENT CALENDAR APPROVED A motion was made to approve Consent Calendar Item Nos. A-F as presented, and as follows: MOTION: Mayor Pro Tern Gair SECOND: Council member Garcia Motion Carried MINUTES The minutes of November 19, 2001 Study & Regular), were approved as presented. CLAIMS AND DEMANDS Further reading was waived, read by title only and Resolution No. 2001-111 entitled, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ALLOWING CLAIMS AND DEMANDS AGAiNST THE CITY OF BALDWIN PARK," was adopted. Councilman Bili Van Cleave abstained on all warrants to Mr. Bills Hardware financial conflict of interest). APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION TO ADVERTISE AND SOLICIT BIDS FOR THE 2001-2002 PROP C" STREET IMPROVEMENT PROJECT, CIP 871 Continued from November 19, 2001) eoo-40) City Council approved the plans and specifications and authorized staff to solicit bids for the construction phase for the 2001-2002 Prop C" Street improvement Project, CiP 871. SERIOUS HABITUAL OFFENDER SHO) GRANT VAULT) Further reading was waived, read by title only and Resolution No. 2001-112 entitled, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING RESOLUTION 2000-84 RELATING TO THE SERIOUS HABITUAL OFFENDER PROGRAM," was adopted. 2002 CITY EMPLOYEE HOLIDAY SCHEDULE TOO-W) Report was received and filed. BIB] 37284-U01 2001-U02 12-U02 05-U02 CC-U02 MIN-U02 LG1-U03 LI1-U03 FO8420-U03 FO8621-U03 DO8622-U03 C4-U03 MINUTES1-U03 01/28/2002-U04 ADMIN-U04 REGULAR-U05 MEETING-U05 MINUTES-U05 CITY-U06 COUNCIL-U06 2001 12 05 CC MINòw @˜†iCity Council Minutes December 5, 2001 Page 3 AWARD OF CONTRACT FOR THE INSTALLATEON OF NON-ADVERTISSNG BUS SHELTERS WITH SOLAR UGHTING AND BENCHES, CIP 865 600-40) The City Council awarded the contract to Zondiros Corporation, in the amount of $63,000 for the construction of seven 7) non-advertising bus shelters with solar lighting and benches, CIP 865. The Mayor was authorized to execute the Agreement. The City Engineer was authorized to execute any necessary change orders in an amount not to exceed ten percent 10%) of the original contract amount. Staff was authorized to carry over this project from fiscal year 2000-2001 to this fiscal year and appropriate $63,000 of Prop A" funds for this project. REPORTS OF OFFICERS STREET REHABSLITATiON PROGRAM 820-?) Director Naiyer presented the report as follows: The purpose of this report is to accelerate the Pavement Rehabilitation Program so that almost 90% of the streets in the City of Baldwin Park are rehabilitated at the end of this fiscal year. For the last two years, the Department of Public Works has carried out a very aggressive program of pavement rehabilitation. The result has been the rehabilitation of approximately 20 miles of City streets. Driving down the City streets, one can observe a lot of newly paved streets. Each year these projects are funded through Gas Tax, Prop C," ISTEA and CDBG. This year we were fortunate to receive an additional $550,000 from the State AB2928). These funds totaled up to $2 million a year for street rehabilitation. No General Funds are used for this purpose. At present, there are approximately 65 miles of City streets that have been rehabilitated within the last five years and are in good condition, if we get $4 million dollars by selling bonds through Public Financing at a very low interest rate, then we wiES be able to rehabilitate 25 additional miles of streets, bringing the total to 90 miles. This wili leave less than 15 miles of City streets to be rehabilitated in future years. Normally, pavement life goes through three different cycles, each requiring different types of rehabiiitation work. Once a pavement is rehabilitated its pavement quality index PQI) is at its peak. If we slurry seal it within 5 years, it brings it back to the same level. It costs only $13,000/mi!e to slurry seal a 36' wide pavement. f we let the street go into the 2nd cycle, slurry seal would not work. Then we have to remove cold mill) a few inches of asphalt and overlay the same thickness thus, one and a half inches of asphalt removal and overlay wil! cost $140,000/miJe for the same street, if we let the street go into 3rd cycle, then it requires removal and reconstruction of the entire pavement section. The cost of removal and reconstruction of the same pavement will be $950,000 per mile. So you see, it costs from $13,000 to $140,000 to $950,000 per mile as a street passes from cycle 1, through 2, to 3. A good pavement maintenance program is to rehabilitate ail streets in the City as soon as possible, so that they are not allowed to slip into 3rd cycle. The majority of the streets in the City of Baldwin Park at present are in 2nd cycle and it would be wise and economical to rehabilitate ai! of them soon. Those streets, which are already in the 3rd cyde, are going to cost the same if we do them today or if we do them 10 years from now, so we can do them later. After completing the rehabilitation program this year, we will divide the City in five parts of 20 miles each, based on when they were rehabilitated. Then we slurry seal about 20 miles of City streets each year, starting with the streets that were done five or more years ago. This program will cost the City only $260,000 per year as compared to $2.0 million we spend every year for street rehabilitation. After completion of this project, there will be enough funds left in the following years to do some reconstruction of streets in cycle 3, construction BIB] 37284-U01 2001-U02 12-U02 05-U02 CC-U02 MIN-U02 LG1-U03 LI1-U03 FO8420-U03 FO8621-U03 DO8622-U03 C4-U03 MINUTES1-U03 01/28/2002-U04 ADMIN-U04 REGULAR-U05 MEETING-U05 MINUTES-U05 CITY-U06 COUNCIL-U06 2001 12 05 CC MINòw @˜†iCity Council Minutes December 5, 2001 Page 4 of concrete pavement at major intersections and upgrade of traffic signals. The City plans to pay the bond payment from Gas Tax. The Finance Director and I also discussed this matter with the State auditor, who said that this method is permissible and has been used by other cities. The City receives $1.2 million/year in Gas Tax. $650,000 is budgeted for maintenance division and administrative costs and the balance is budgeted for Capital improvement projects. Only Capital Improvement funds of $400,QOO/year will be used for the payment of the bonds. See Public Finance Authority letter on how the financing will work. In response to an inquiry by Councilmember Pacheco, Director Naiyer stated that the financing amount is $4,195,000, and wi!l be repaid in an amount of $400,000 per year, from Gas Tax Funds. Councilmember Pacheco feels that this is an important project and fully supports it. Upon question from Councilman Van Cleave, Director Naiyer stated that once the project is financed, the design would take approximately 2 months and the construction would take an additional 3-4 months for completion. in response to Mayor Pro Tern Gair's inquiry, Director Naiyer confirmed that the City would commit $400,000 annually for the next 15 years, which will result in savings due to the upkeep of the streets. Mayor Lozano feels that this is an excellent idea. This action would allow for every city street to be repaired. Director Sanchez stated that he and Director Naiyer have been meeting with the Gas Tax Auditor on this issue. He further stated that the Gas Tax is through the State Highways Code and it is an entitlement to the City. There is no risk of loosing Gas Tax Funds. Mayor Pro Tern Gair requested that when the project begins, an article be printed in the NOW, i.e., Why isn't my street being paved?" and then list all the streets that are private streets so that residents understand that they own their street. Through this announcement, perhaps the people will understand that they need to dedicate the street to the City in order for those streets to be improved. Mayor Lozano requested a report on the total number of private streets within the City of Baldwin Park. Director Naiyer stated that after this program is complete, there would be sufficient funding such that a couple of private streets could be improved each year. Councilmember Garcia feels that the City Council needs to address the private streets that are designated in Redevelopment areas. After lengthy discussion, a motion was made to authorize the Director of Public Works to initiate the process for the design of this project. The Finance Director was directed to initiate the process of obtaining the funds through Public Financing Authority. Once the process is completed, a report will be brought back to the City Council for approval. MOTION: Mayor Lozano SECOND: Counciimember Pacheco Motion Carried BIB] 37284-U01 2001-U02 12-U02 05-U02 CC-U02 MIN-U02 LG1-U03 LI1-U03 FO8420-U03 FO8621-U03 DO8622-U03 C4-U03 MINUTES1-U03 01/28/2002-U04 ADMIN-U04 REGULAR-U05 MEETING-U05 MINUTES-U05 CITY-U06 COUNCIL-U06 2001 12 05 CC MINòw @˜†iCity Council Minutes December 5, 2001 Page 5 NOMINATION TO FSLL VACANCY OF THE SAN GABRIEL BASIN WATER QUALITY AUTHOR!TY ALTERNATE BOARD MEMBER REPRESENTING CITIES WITHOUT PUNPING RIGHTS. $iooo-8o> A motion was made to nominate Mayor Lozano for election as the alternate member and waive further reading, read by title only and adopt Resolution 2001-113 entitled, A RESOLUTION OF THE CITY COUNCIL OF THE CiTY OF BALDWIN PARK, CALIFORNIA NOMINATING MAYOR MANUEL LOZANO TO REPRESENT CITIES WITHOUT PUMPING RIGHTS ON THE BOARD OF THE SAN GABRSEL BASIN WATER QUALSTY AUTHORITY." MOTION: Councilmember Pacheco SECOND: Mayor Pro Tern Gair Motion Carried EXPENDITURE AND REVENUE REPORTS FOR THE FIRST QUARTER OF FY 2001-02 OM-SO) Director Sanchez presented the report as follows: The purpose of this report is for the City Councii to receive and file the expenditure and revenue reports for the first quarter of Fiscal Year 2001-02. The reports reflect aii expenditures, encumbrances, and revenues for the period of July 1, 2001 through September 30, 2001. This reflects the completion of 25% of the fiscal year. The expenditure reports show a comparison of general fund budget and expenditures including encumbrances; special revenues genera! fund budget and expenditures and; totai overall budget expenditures. The comparisons are broken down by department and cost center. Each fund type shows the percentage of funds expended or encumbered to date. The goal is that all expenditures be close to 25% as that is the amount of the fiscal year that has passed. When reviewing expenditure percentages, it is important to took at the effect of the encumbrances since many of these are processed at the beginning of the fiscal year and have a disproportionate impact on the percentage. That impact evens out over the course of the year. The revenue report indicates the revenues received by the City in comparison with the projections for the year. Again, the revenues should be near 25% of the projections. The exception would be Special fund revenues, which rarely coincide with percentage of fiscal year, elapsed. These reports have been developed in response to Council's request for a quick reference for monthly expenditures and revenues. If this does not meet the Council's needs, staff would be happy to make any suggested revisions. in response to Mayor Lozano's inquiry, Director Sanchez stated that the City had previously adopted fiscal policies and guidelines. A motion was made to receive and fiie the report as presented. MOTION: Mayor Lozano SECOND: Councilmember Pacheco Motion Carried PROPOSED CONTRACT FOR TEAM ANALYSIS TRAINING AND STRATEGIC PLANNING TRAINING SOB-SO) Chief Executive Officer Keller presented the report as foliows: This report is for the purpose of seeking approval of an agreement with Action Learning Systems, Inc. ALS) for team analysis training and strategic planning training. BIB] 37284-U01 2001-U02 12-U02 05-U02 CC-U02 MIN-U02 LG1-U03 LI1-U03 FO8420-U03 FO8621-U03 DO8622-U03 C4-U03 MINUTES1-U03 01/28/2002-U04 ADMIN-U04 REGULAR-U05 MEETING-U05 MINUTES-U05 CITY-U06 COUNCIL-U06 2001 12 05 CC MINòw @˜†iCity Counci! Minutes December 5, 2001 Page 6 On November 7, 2001, representatives from ALS made a brief presentation and conducted an exercise for City Councilmembers, staff and members of the audience who desired to participate. As you recall, four leadership styles were distinguished and participants placed themselves in groups according to how they perceived their own leadership styie. The exercise was intended to provide a glimpse of the training available through the programs of ALS. The proposal and agreement before the City Council provides for five days of training in the areas of team analysis and strategic planning focusing on community needs. The preliminary proposal forwarded to the Council just after the November 7 meeting provided for training for twelve team members in the amount of $18,780. That amount represented $1,565 for each of the twelve-team members, and provided that each additional team member would also be $1,565. In follow-up discussions with ALS, a proposal was developed to include seventeen participants at a cost of $23,780. This represents a $565 discount on the per person cost for the additional five participants. The participants proposed to be included are, members of the City Council five), members of the E-team including the City Attorney nine), City Clerk, Chief Deputy City Clerk, and City Treasurer three). The proposal includes five full days of training, conducted by Bill Stierle and Kathleen Gair; team analysis booklets; workbooks and handouts; and the processing and preparation of individual profiles and team analysis. You will note also there is considerable preparation time spent by representatives of ALS. Prior to the first session, individual data will be gathered from each participant, and midway through the training there would be a custom design of City of Baldwin Park needs and targets, including function of the team and strategic plan targets and benchmarks. ALS has agreed to be flexible in the scheduling of the training, however, has stressed that it will be important to complete it within a relatively short period of time. They have provided a suggested schedule consisting of two 21^-day blocks. Those would occur on Thursday evening and all day Friday and Saturday to minimize staff time away from city operations. They strongly suggest that block two be conducted within one month from block one. It is anticipated that the training would be conducted at a City facility, resulting in nominal additional costs. The total cost of $23,780 represents a cost of approximately $1,400 per participant. The participants are spread rather evenly throughout the various cost centers and funding sources of the city. t is proposed that an analysis be conducted of training/conference budgets for each department to enable the cost of this proposal to be absorbed by those existing budgets, it is estimated that an amount exceeding $25,000 will be available citywide as a result of reduced conference/training attendance as compared to what was anticipated at the time of budget preparation last year as well as, in some cases, adjustments to plans for conferences/training during the remainder of the fiscal year. Therefore, no increase to citywide budgets, including the General Fund budget, would be required. it is recommended that the City Council approve the proposed agreement with Action Learning Systems, inc. In the amount of $23,780 for team analysis training and strategic planning training over five days for seventeen team participants. BIB] 37284-U01 2001-U02 12-U02 05-U02 CC-U02 MIN-U02 LG1-U03 LI1-U03 FO8420-U03 FO8621-U03 DO8622-U03 C4-U03 MINUTES1-U03 01/28/2002-U04 ADMIN-U04 REGULAR-U05 MEETING-U05 MINUTES-U05 CITY-U06 COUNCIL-U06 2001 12 05 CC MINòw @˜†iCity Council Minutes December 5, 2001 Page 7 Mayor Pro Tern Gair requested the City Attorney's opinion on this matter, stating that her daughter, Kathleen Gair, is an employee of Action Learning Systems, however she Mayor Pro Tern Gair) receives no financial benefit from this contract. Attorney Aivarez-Glasman stated that since there is no financial benefit to Mayor Pro Tern Gair, she could vote on this matter. A motion was made to approve the proposed Agreement with Action Learning Systems, Inc., in the amount of $23,780 for team analysis training and strategic planning training over five days for seventeen team participants and that a report be brought back to the City Council which identifies the funding source(s) for this contract. MOTION: Councilmember Garcia SECOND: Councilmember Van Cleave Motion Carried COUNCIL / STAFF REQUESTS AND COMMUNICATIONS STATUS OF COMPUTER VIRUS Director Sanchez provided a status report on a virus that was recently found on the city's email server. This virus has been identified and eliminated from the server. WWil REUNION Mayor Lozano announced that Roy Test has invited him to attend a WWII Veteran's reunion on Saturday, from noon to 4:00 p.m. SAN GABRIEL VALLEY WATER QUALITY AUTHORITY PUBLEC HEARING Mayor Lozano reported on the recent San Gabrie! Valley Water Quality Authority meeting. He requested that the City send a letter to Congresswoman Hilda Solis and the San Gabriel Valley Water Quality Authority requesting that this matter be resolved in a timely manner. There were no objections. RESIDENTS' FLOODING SITUATION Councilmember Pacheco requested that staff look into the flooding issue that was discussed earlier this evening. He asked that in the future, plans be carefully reviewed so that this does not happen again. There were no objections. STREET S8GNALEZATION Councilmember Pacheco stated that the signalization at Puente and Badiilo Streets requires too lengthy of a wait. He asked staff to look into this matter and provide a report on the status of this intersection as we!! as the Ramona Boulevard and Cesar Chavez intersection signalization. There were no objections. 2 s- 2 CITY COUNCIL & SCHOOL BOARD MEMBER) MEETINGS Counciiwoman Garcia reported that the 2+2 meetings have been consistent and have provided an opportunity for both agencies to discuss items of mutual concern. BIB] 37284-U01 2001-U02 12-U02 05-U02 CC-U02 MIN-U02 LG1-U03 LI1-U03 FO8420-U03 FO8621-U03 DO8622-U03 C4-U03 MINUTES1-U03 01/28/2002-U04 ADMIN-U04 REGULAR-U05 MEETING-U05 MINUTES-U05 CITY-U06 COUNCIL-U06 2001 12 05 CC MINòw @˜†iCity Council Minutes December 5, 2001 Page 8 FINANCE COMMITTEE Councilwoman Garcia reported on the progress of the Finance Committee stating that there will be two matters brought back to the Council in January, 2002, which are revenue enhancements to the Genera! Fund. STATUS ON TEEN CENTER/SKATE PARK Counciimember Garcia reported that a community input meeting was held on Thursday, November 29, 2001. There were many individuals present that provided valuable input. The Committee wil! take the show on the road" by sending a mobile unit to iocal school sites in an effort of obtaining additional student participation and input. VALLEY COUNTY DIRECTORS ACKNOWLEDGED Councilwoman Garcia acknowledged Director Mariana Lake, and congratulated her on her recent induction into office. She also announced that Director Alfonso Ai" Contreras wili be administered his oath of office on Monday, December 10, 2001. SCHOOL BOARD MEMBER ACKNOWLEDGED Counciiwoman Garcia announced that Sergio Corona will official be administered his oath of office on Tuesday, December 11, 2001. PLANNING COMMISSION UNSCHEDULED VACANCIES Mayor Pro Tern Gair requested that staff immediately proceed with the noticing requirements to fill the two 2) unscheduled planning commission vacancies. Counciimember Pacheco requested that the City Council schedule interviews with the applicants. There were no objections. ADJOURNMENT There being no further matters for discussion; the meeting was adjourned at 8:00 p.m., in memory of the U.S. Armed Military Forces who have lost their lives in Afghanistan. Approved by the Council at their meeting held December 19, 2001. Rosemary M. RSmire^, CMC Chief Deputy City Clerk BIB] 37284-U01 2001-U02 12-U02 05-U02 CC-U02 MIN-U02 LG1-U03 LI1-U03 FO8420-U03 FO8621-U03 DO8622-U03 C4-U03 MINUTES1-U03 01/28/2002-U04 ADMIN-U04 REGULAR-U05 MEETING-U05 MINUTES-U05 CITY-U06 COUNCIL-U06